Executive Assistant

About WPP Media

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational growth. 

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com .

770 - Executive Assistant

About WPP Media

WPP Media, part of WPP, is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust .
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise .

Role Summary and Impact

This role serves as an Executive Assistant within a high-performing team of experienced EAs and PAs, playing a crucial role in ensuring the smooth running of the agency’s executive operations.

The Executive Assistant provides proactive, consistent, and high-level support to the Chief Client Officer/EVP. The position requires exceptional organisation, discretion, and the ability to anticipate needs before they arise.

Key responsibilities include coordinating logistics for new business meetings held at Rose Court and ensuring clients receive an exceptional and seamless experience. The EA is expected to stay one step ahead at all times, proactively managing schedules, anticipating challenges, and implementing solutions before issues arise.

Responsibilities

• Extensive diary management
• Arranging both internal/external meetings and ensuring correct meeting resources are prepared; catering, IT / audio equipment, room layout, etc
• Inbox management - flagging relevant information/deadlines, arranging meetings that come through the Exec’s inbox and drafting responses when necessary
• Ensuring agendas and any documentation required for, or in advance of the meeting are provided
• Following up on action points from meetings
• Gatekeeper – act as first point of contact
• Appropriately meeting and greeting visitors
• Ad hoc coordination of initiatives eg Team Away Days / Off-site meetings
• Ad hoc sourcing of external venues
• Submitting expenses and timesheets on their behalf
• Managing any IT issues on Exec’s behalf
• Assist with PowerPoint decks, document editing/creation
• Managing New Starter Induction/Leaver process

Skills and Experience

Essential Criteria

Previous experience working as a PA/EA to C-Suite
Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel/Teams especially with PowerPoint
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Global
Leadership, assistant counterparts, external individuals and clients.
Can confidently manage a very demanding diary

Great attention to detail, accuracy and consistency
Can display emotional maturity, confidentiality, tact and discretion
Focused and calm under pressure
Confident and able to work on own initiative and with limited supervision
Experience with working within a Media Agency or Creative environment.

Desirable Criteria

Previous experience working in a similar fast paced environment
Previous experience working in the Media industry

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Please note this is a UK based role and requires individuals to have the right to work in this location

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