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Administrative Assistant

Vanda Pharmaceuticals
London
Primary Responsibilities

  • Create and process purchase orders (POs) while ensuring proper approvals and documentation
  • Manage full-cycle AP processes, including invoice verification, timely vendor payments, and reconciliation with accounting systems
  • Serve as the primary contact for third-party vendors, negotiating terms, managing contracts, and ensuring service-level agreements are met
  • Oversee employee onboarding/offboarding, including equipment setup and employee file maintenance
  • Ensure all HR and operational practices adhere to current UK employment laws, updating policies as needed
  • Organize team meetings and manage logistics for company events

Position Requirements

  • Proven experience as an office administrator or in a similar administrative role
  • Proficiency in financial processes (POs, budgeting, accounts payable)
  • Excellent organizational and multitasking abilities
  • Ability to handle sensitive information confidentially
  • Strong oral and written communication skills
  • May occasionally require lifting and/or moving items up to 15 pounds.

The total compensation package for this position will also include incentive compensation and benefits such as health insurance, paid time off, parental leave, and other benefits to its employees.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

Applicants must be legally authorized to work in the United Kingdom. Visa sponsorship may be considered for exceptional candidates.

We strive to create an inclusive environment for all employees. If you have any specific needs or require accommodations during the application process, please let us know.

Must be able to perform the essential functions of the position, with or without reasonable accommodation; however, reasonable accommodations will be provided for qualified individuals with disabilities unless doing so would impose undue hardship.

By applying for this position, you consent to the processing of your personal data for recruitment purposes in accordance with the GDPR.
Posted 2025-09-21

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