Business & Personal Assistant for an International UHNW Private Family Office

My client is an international UHNW private family office with interests in 6* luxury hospitality and an extensive, worldwide prime location commercial and residential real estate portfolio. The friendly and very collaborative London office is based in West London. I am looking for a multi-talented PA/EA to support two family members on the private lifestyle side and work with two other EAs in the office supporting two senior executives and making sure the office runs smoothly.

This is a one-off opportunity to take on a mixture of business and UHNW personal support in this hugely varied and dynamic role. The environment/culture is exceptionally supportive, reflecting the leadership team. The support team work together, helping each other out, and everyone mucks in.

There are lots of opportunities to grow the role.

• PA/Admin for two family members, including imports, moving artwork, paying invoices, restaurant reservations, paying invoices relating to London properties, following up with various contractors, etc.

• General support, including travel for the Corporate Development Executive

• Assisting the property advisor as and when required.

• As hoc requests from the family.

• Admin work relating to document storage and annual shredding exercise.

• Admin work relating to the company/personal cars, including insurance, tax, servicing, etc.

• Overseeing the office stationery and office supplies with regular stock checks and ordering.

• Managing the kitchen supplies, eg. coffee, tea, etc.

• General office admin, eg. extension/mobile phone list, plant maintenance, washroom contractors/visits, etc.

• Responsible for engineer callouts, etc.

• Managing the incoming and outgoing mail and couriers.

• Organising international couriers with DHL and managing supplies of consumables.

• Packaging of parcels for the family, both within the UK and abroad.

• Managing corporate credit cards for the group – card applications, credit limits, receiving and distributing new cards.

• Ad hoc projects and requests.

Candidate

• Either Private or business PA experience, ideally supporting HNW

• Grad or grad calibre

• Excellent ATD

• Methodical and thorough

• Loads of common sense

• Practical and proactive

• Highly organised

• Good grammar, etc.

• Confident, upbeat and professional