PA to CEO
Personal Assistant to CEO
As Personal Assistant to the CEO, this role provides high-level executive and personal support within a fast-paced creative environment. It requires exceptional organisation, initiative and resourcefulness, with the ability to operate seamlessly across business and personal spheres ensuring the CEO’s time, travel and communications are managed with precision and discretion.
Key Responsibilities
Executive Support
Full management of the CEO’s complex and frequently changing diary across multiple time zones.
Acting as the main liaison between the CEO, senior leadership and external partners to streamline communication and ensure alignment across all priorities.
Overseeing and streamlining the CEO’s inbox - triaging emails, flagging priorities, and maintaining clear communication flow.
Preparing briefing notes, research and follow-up communications for high-level meetings and client sessions.
Managing confidential correspondence, NDAs and sensitive documents with absolute discretion.
Operational & Strategic Coordination
Partnering with internal departments and external Stakeholders (Production, Operations, Finance, Partnerships, Creative) to coordinate meetings, projects and deliverables.
Supporting strategic planning sessions, off-sites and executive meetings - including agenda design, logistics, and action tracking.
Managing ad hoc projects and initiatives on behalf of the CEO, often involving multiple teams and tight deadlines.
Travel & Events
Planning and managing extensive international travel itineraries (US, Europe, Asia), including flights, accommodation, transport and on-the-ground logistics.
Supporting the CEO’s participation at key industry events, panels, and award shows (e.g. Cannes Lions, YouTube Festival, Adobe MAX), ensuring seamless coordination with hosts, PR, and production partners.
Occasionally providing real-time remote support during travel to manage last-minute changes and communications.
Personal Support
Providing personal assistance across professional and private matters, including diary coordination and ad hoc requests.
Liaising with external contacts such as management, family and other stakeholders to ensure smooth day-to-day operations.
Skills & Attributes
Highly organised, proactive, and resourceful with exceptional attention to detail.
Skilled in managing and prioritising multiple moving parts in a fast-paced environment.
Excellent at using initiative and anticipating needs before they arise.
Calm under pressure, adaptable, and solution-oriented.
Strong interpersonal and written communication skills.
Trusted to handle confidential information with professionalism and sensitivity.
Highly skilled in prioritisation and reprioritisation as circumstances evolve.
Confident with Google Workspace, Notion, and modern productivity/AI tools.
Interest in digital media, production, and entertainment is a plus.
Driving license required
Experience in a small company / start up desired
Recommended Jobs
Senior Project Manager
Role overview: Senior Project Manager Waterloo - Hybrid Working Full Time Permanent Grade 4 At Currys we're united by one passion: to help everyone enjoy amazing technology. As the U…
SEND Teacher
About the Role Horizon Teachers is seeking a confident, committed SEN Teacher to join a progressive and well-resourced SEN school in London. You'll take broad learning goals and turn them into stru…
Site Manager - Boys’ School in Sutton (January Start)
Site Manager – Boys’ School in Sutton (January Start) Location: Sutton Start Date: January 2026 Contract Type: Full-time, Permanent Salary: Competitive An established boys’ secondar…
Senior Solicitor Commercial Real Estate
We are seeking a Senior Associate to join the Commercial Real Estate team on a permanent, full-time basis. You will ideally have 5-7 years' PQE from another leading City or highly regarded real estat…
Ecommerce Sales Placement
Ecommerce Sales Placement We are seeking a motivated and enthusiastic Sales Intern to join our team. This role offers a unique opportunity to support our sales efforts, particularly in the fast-gr…
Senior Manager - International & Complex Tax
An exciting opportunity has arisen within the International & Complex Tax team in London. The firm is seeking a Senior Manager to join a high-performing group that advises some of the largest and mos…
CRM Data Analyst
An exciting brand and social impact agency in London is looking for a CRM Data Analyst to join their growing team. Location: London Office Policy: Hybrid working, 2 days each week in the office…
Robotics SLAM Engineer
Robotics SLAM Engineer An underground Robotics scale-up are looking for a Junior-Mid Level Robotics Engineer to join the team. As a Robotics (SLAM) Engineer you will be responsible for driving …
Automation Maintenance Technician
We are now recruiting for Automation Maintenance Technician at our Mount Pleasant Mail Centre, Farringdon Road, London, EC1A 1BB site. In this role your potential earning will be over …