Accounts Assistant

Job Title: Accounts Assistant

Refold is looking for a Finance Assistant to support the Financial Controller and help run the day-to-day aspects of finance operations.

Key Responsibilities:

Accounts Payable (AP)

• Manage AP by processing supplier invoices, coding transactions, and posting them to Xero.

• Reconcile supplier statements and ensure timely payments, including posting related transactions to the bank.

• Liaise with suppliers to resolve invoice-related queries and discrepancies.

• Post supplier payments to the bank system and Xero, ensuring accurate reflection of expenses and balances.

Accounts Receivable (AR)

• Manage AR by posting customer receipts into the bank system and Xero.

• Reconcile customer payments and handle remittance advice from clients.

• Chase outstanding receivables and follow up on customer queries related to payments.

• Ensure all AR bank postings are accurate and timely, matching payments to invoices.

Bank Reconciliation:

• Reconcile bank accounts in multiple currencies (GBP, EUR, USD), ensuring accurate reflection of both AP and AR transactions.

• Process daily bank postings for both incoming (AR) and outgoing (AP) payments, ensuring financial accuracy and integrity.

• Perform monthly bank reconciliations, matching posted transactions with the general ledger.

Month-end

• Support month-end with accruals, prepayments and supplier reconciliation

• Process employee expenses, Business Credit Card and reconcile petty cash transactions.

• Assist in preparing supplier payment reports and managing month-end reconciliations.

• Maintain accurate records of invoices and receipts in digital and physical formats.

• Assist with general finance tasks such as preparing supplier statements and managing payment schedules.

Audit

• Support the FC in the annual audit process as required.

Systems and processes

• Work with the FC to establish and implement a robust cost management and reporting process for cost centre owners.

• Actively drive process improvements to improve process efficiencies.

• Support a potential upcoming new ERP / accounting system integration as required.

• Support FC with ad-hoc queries.

Candidate Requirements:

• 1-3 years of relevant industry experience in a similar role is required.

• Comfortable with managing the transactional side of company accounts and knowledge of accounts payable / receivable principles.

• In-depth analytical skills, exceptional diligence and attention to detail are critical to be able to succeed in this role.

• Proficient Excel and good working knowledge of accounting and ERP software is required | knowledge of Xero, BrightPearl is a bonus.

Working with us:

We are a small but passionate team who love what we do – you will need to be a self-starter, able to hit the ground running and always up for a challenge. We are looking for someone who isn’t afraid of change and is happy to question the status quo. Someone who is confident and can work in a busy environment.

Other:

• Must have the legal right to work in the UK and be comfortable commuting to our Chiswick office in London

• Full-time with flexible start time (8-10am)

• 25 Days holiday

• Competitive Salary and other perks