Team Assistant
A well-established insurance organisation based in the City is seeking an experienced Team Assistant to provide high-level support to senior underwriting team. This is a busy, highly trusted role requiring excellent organisational skills, discretion, and the ability to manage multiple priorities.
The Role
The Team Assistant will act as a central point of coordination, managing diaries, travel, events, and communications in a fast-paced, professional environment.
Key Responsibilities
- Act as gatekeeper for senior underwriting executives
- Provide extensive diary management, coordinating complex internal and external meetings
- Manage email inboxes for senior executives and respond on their behalf when required
- Arrange complex business and personal travel, including flights, visas, hotels, and ground transport
- Coordinate travel for the wider underwriting team around high-profile meetings and marketing activity
- Process expenses for senior executives in a timely and accurate manner
- Work closely with other EAs, PAs, and administration teams to ensure seamless support
Candidate Requirements
- Minimum 5 years’ experience in a similar Team Assistant / EA / PA role, ideally within insurance.
- Proven experience coordinating events, from small meetings to larger-scale functions
- Strong working knowledge of Microsoft Office
- Highly organised with exceptional attention to detail and the ability to plan ahead
- Confident communicator with strong interpersonal skills
- Resilient and calm under pressure, with the ability to adapt to changing priorities
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