Project Administrator (Maternity Cover)
Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning. We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success. Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.
Role type: Contract
Location: London
Summary of role:
The Project Administrator to the CEO Office provides vital administrative and coordination support to ensure the smooth delivery of key strategic initiatives. Working closely with the Chief of Staff and Strategic Programme Development Lead, this role supports the execution of the CEO’s vision by managing project logistics, tracking progress, and facilitating effective communication across teams. The position offers a unique opportunity to work at the heart of organisational strategy and gain insight into executive-level operations.
Key Responsibilities
Support the CEO Office leadership in planning, coordinating, and executing strategic projects.
Assist with project documentation, meeting preparation, scheduling, and follow-up actions.
Maintain project trackers, dashboards, and timelines to ensure accurate reporting and visibility.
Coordinate communication between internal stakeholders, ensuring updates are shared and aligned.
Prepare briefing notes, reports, and presentations for executive reviews.
Monitor project milestones and deliverables, highlighting any risks or delays for resolution.
Support cross-functional collaboration by organising meetings, workshops, and key project events.
Contribute to process improvements and help streamline administrative and reporting workflows within the CEO Office.
Qualifications & Experience
Experience in project coordination, administration, or operations within a fast-paced environment.
Strong organisational skills, with the ability to manage multiple priorities and deadlines.
Excellent communication and interpersonal abilities, with confidence engaging senior stakeholders.
High attention to detail and accuracy in documentation and reporting.
Proficiency with standard productivity tools (e.g., Microsoft Office Suite, project tracking tools).
Previous experience supporting executives or working within a corporate or strategic function is advantageous.
Attributes
Proactive, resourceful, and highly organised.
Collaborative and professional in all interactions.
Comfortable working with sensitive information and maintaining confidentiality.
Strong problem-solving mindset with a commitment to excellence.
Motivated by contributing to high-impact projects and organisational success.
What we offer:
20 days annual leave (plus 1 day per year capped at 25 days), plus bank holidays - t ime to rest, recharge, and balance life beyond work.
Hybrid working - most roles offer hybrid or flexible arrangements to support work-life balance.
Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.
Eye Care Vouchers - support for regular eye tests and essential eyewear.
Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
Refer a Friend Scheme for staff members (T&C's apply) - earn rewards for helping us bring great talent into the team
If you feel this is the role you are looking for, please click below to apply for the role!
We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success in your job search.
GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Our data privacy policy can be viewed here .
Recommended Jobs
Vehicle Service Engineer
Career Opportunity: Vehicle Service Engineer – London A top London main dealer is offering a Skilled Worker Visa-sponsored position for experienced Vehicle Service Engineers . This role is ideal…
Assistant Front Office Manager - London Hilton on Park Lane
Assistant Front Office Manager - London Hilton on Park Lane WELCOME TO A WORLD OF OPPORTUNITIES AT THE UK's #1 GREAT PLACE TO WORK 2025, AS VOTED BY OUR TEAM MEMBERS! A new era begins at the Londo…
JOB: Fundraiser, River Thames Boat Project - apply by 27 Feb
Salary: £35,000 per annum pro rata / 22.5 hours per week A fantastic opportunity to bring your energy and fundraising expertise to this river-based charity. Are you passionate about fundraising and…
Senior Employment Lawyer
Colt provides network, voice and data centre services to thousands of businesses around the world, allowing them to focus on delivering their business goals instead of the underlying infrastructure…
Finance Systems Analyst
Maintain and enhance financial systems to support business needs. Collaborate with stakeholders to identify and implement system improvements. Provide technical support and troubleshooting for …
Year 2 Teacher - Harrow
A warm, well-resourced Harrow primary is looking to appoint a committed and reflective Year 2 Teacher to join KS1 on a Full-Time basis from January 2026. The successful Year 2 Teacher will be invited…
Multi-Site Bar Manager
Multi-Site Bar Manager London £45,000–£55,000 + Performance Bonus We are seeking an experienced and driven Multi-Site Bar Manager to lead drinks operations across three high-energy padel v…
Vice President - Pre-Sales Banking SME (IT)
At CGI, we don?t just advise on the future of banking, we help shape it. We are looking for a Vice President - Pre-Sales Banking SME to join our Banking and Financial Services team. Your strategic…
HR Officer - Independent School in Westminster
We are currently seeking a highly organised, professional and proactive HR Officer to join a prestigious Independent School in Westminster. This is a full-time, permanent position starting January 20…
Design Technology ECT Role | Islington | Independent School
School Status & Location Sector: Leading Independent School, Inner London. Borough: Islington. Start Date: Permanent, full-time role commencing January 2026. The Opportunity & School Pr…