Project Administrator (Maternity Cover)

Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all.  Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning.  We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success.  Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.  

Role type: Contract

Location: London

Summary of role:

The Project Administrator to the CEO Office provides vital administrative and coordination support to ensure the smooth delivery of key strategic initiatives. Working closely with the Chief of Staff and Strategic Programme Development Lead, this role supports the execution of the CEO’s vision by managing project logistics, tracking progress, and facilitating effective communication across teams. The position offers a unique opportunity to work at the heart of organisational strategy and gain insight into executive-level operations.

Key Responsibilities

• Support the CEO Office leadership in planning, coordinating, and executing strategic projects.

• Assist with project documentation, meeting preparation, scheduling, and follow-up actions.

• Maintain project trackers, dashboards, and timelines to ensure accurate reporting and visibility.

• Coordinate communication between internal stakeholders, ensuring updates are shared and aligned.

• Prepare briefing notes, reports, and presentations for executive reviews.

• Monitor project milestones and deliverables, highlighting any risks or delays for resolution.

• Support cross-functional collaboration by organising meetings, workshops, and key project events.

• Contribute to process improvements and help streamline administrative and reporting workflows within the CEO Office.

Qualifications & Experience

• Experience in project coordination, administration, or operations within a fast-paced environment.

• Strong organisational skills, with the ability to manage multiple priorities and deadlines.

• Excellent communication and interpersonal abilities, with confidence engaging senior stakeholders.

• High attention to detail and accuracy in documentation and reporting.

• Proficiency with standard productivity tools (e.g., Microsoft Office Suite, project tracking tools).

• Previous experience supporting executives or working within a corporate or strategic function is advantageous.

Attributes

• Proactive, resourceful, and highly organised.

• Collaborative and professional in all interactions.

• Comfortable working with sensitive information and maintaining confidentiality.

• Strong problem-solving mindset with a commitment to excellence.

• Motivated by contributing to high-impact projects and organisational success.

What we offer:

• 20 days annual leave (plus 1 day per year capped at 25 days), plus bank holidays - t ime to rest, recharge, and balance life beyond work.

• Hybrid working - most roles offer hybrid or flexible arrangements to support work-life balance.

• Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.

• Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.

• Eye Care Vouchers - support for regular eye tests and essential eyewear.

• Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.

• Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc

• Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.

• Refer a Friend Scheme for staff members (T&C's apply) - earn rewards for helping us bring great talent into the team

• If you feel this is the role you are looking for, please click below to apply for the role!

We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success in your job search.

GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Our data privacy policy can be viewed here .