Administrator & Receptionist - Independent School -...

A highly regarded independent school in Westminster is seeking an organised, professional and welcoming Administrator & Receptionist to join its busy office team. This is an excellent opportunity for someone who enjoys working with people, thrives in a high-standard environment and takes pride in delivering a calm, efficient and professional service.

The school offers a warm yet highly professional setting with excellent systems, a strong culture of courtesy and high expectations, and a community where staff, pupils and families value strong communication and attention to detail. This role is ideal for someone who enjoys balancing front-of-house responsibilities with varied administrative support.

About the Role

As Administrator & Receptionist , you will be a key point of contact for parents, visitors, pupils and external agencies, while also supporting the wider administration of the school. The role is varied and fast-paced, and you will play an important part in helping the school run smoothly each day.

Key responsibilities will include:

• Providing a warm, professional reception service for visitors, families and pupils

• Managing incoming calls, emails and general enquiries with discretion and efficiency

• Supporting day-to-day administrative tasks including correspondence, filing, data entry and record keeping

• Maintaining accurate records and supporting office systems and procedures

• Assisting with the organisation of meetings, events and routine school communications

• Managing post, deliveries and general front-of-house operations

• Supporting safeguarding procedures, including visitor sign-in and secure record processes

• Working closely with colleagues across the school to provide efficient administrative support

This role requires strong organisation, a professional manner and the ability to manage competing priorities while remaining calm and approachable.

The Team

You will join a professional and supportive office team that plays a central role in the daily life of the school. Staff work collaboratively to ensure that families, pupils and colleagues receive a high-quality, responsive service.

The school values teamwork, strong communication and a solution-focused approach, and the Administrator & Receptionist will be an important part of maintaining those high standards every day.

About the School

This Westminster independent school offers a high-quality academic and pastoral environment, with pupils who are respectful, engaged and well supported. The school is known for its calm culture, strong routines and professional working atmosphere.

Staff benefit from clear systems, supportive leadership and a strong commitment to safeguarding, wellbeing and excellent communication with families.

Key Information

• Location: Westminster, London

• Start Date: ASAP / next term (or by agreement)

• Contract: Full-time, permanent (or as agreed)

• Salary: Competitive, dependent on experience

Experience and Skills

The successful candidate will ideally have:

• Experience in reception, administration or a customer-facing role in a professional setting

• Excellent communication skills and a warm, polished manner

• Strong organisation and attention to detail, with the ability to multitask effectively

• Confidence using IT systems, including email, spreadsheets and database-style systems

• Understanding of confidentiality, safeguarding and professional boundaries

• A calm, proactive and service-focused approach

School-based experience is desirable but not essential for a strong candidate with transferable administrative and front-of-house experience.

Why Join This School

• Work in a prestigious independent school setting with high standards

• Varied role combining front-of-house and administrative responsibilities

• Professional, supportive office team and clear systems

• Opportunity to make a visible impact on the daily life of the school

• Excellent Westminster location with strong transport links

This is a fantastic opportunity for an Administrator & Receptionist who wants to work in a respected independent school, provide an excellent service to families and staff, and play a key role in the smooth running of a busy school office.