Talent Acquisition Administrator

About the job

Flatpay is one of Europe's fastest-growing fintech companies and we've recently launched in the UK.

Role Details

Role:Â Talent Acquisition Administrator
Location: 5 days a week – London, White City
Reports to:Â Senior Talent Partner

About the Role

Flatpay is scaling its UK field sales and customer support teams at pace. We're hiring continuously across multiple regions and roles, and we need a Talent Acquisition Administrator who can keep that pipeline moving — efficiently, professionally, and at volume.

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This is a hands-on, high-throughput role. You'll be the engine of our recruitment process: posting roles, screening applications, running first-stage phone calls, scheduling interviews, and keeping our ATS clean. On any given week you'll be working across 6–10 live vacancies and speaking to dozens of candidates.

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It's an entry point into recruitment — ideal for someone with up to a year of experience in TA, HR, or a high-volume customer-facing role who's ready to learn recruitment properly. We provide structured training and a clear development path.

Responsibilities

• Run the top of the funnel — post roles across job boards and LinkedIn, manage inbound applications, and screen CVs against agreed criteria (typically 50–150 applications per role)
• Conduct first-stage phone screens — work from structured scripts to qualify candidates against role criteria (typically 25-45 screens per week) and make clear, defensible pass/fail decisions
• Source proactively — use LinkedIn Recruiter, job board databases, and referral channels to build pipelines for evergreen regional sales roles
• Coordinate at pace — schedule interviews and assessment days across multiple stakeholders, manage candidate diaries, and resolve scheduling conflicts
• Own ATS hygiene — keep Personio accurate and up to date with candidate stages, notes, rejection reasons, and source data
• Deliver a strong candidate experience — respond quickly, communicate clearly, and ensure every candidate leaves with a good impression of Flatpay
• Support offers and handover — prepare offer documentation and hand over cleanly to People Operations for pre-employment checks and onboarding

Skills & Attributes

• Up to one year's experience in recruitment, HR, or a high-volume operational role
• Comfortable on the phone — confident, warm, and able to ask the right questions to qualify candidates quickly
• Strong written communication and attention to detail
• Highly organised — you can hold multiple priorities without losing track
• Process-minded — you understand why consistency matters in hiring
• Resilient and pragmatic — volume recruitment means a high volume of 'no' alongside the 'yes'
• Curious about people and what makes them tick
• Comfortable with ambiguity and willing to flag when a process isn't working

Nice to have

• Experience using LinkedIn Recruiter
• Exposure to sales hiring (BDR, field sales, AE)

Our Values

At Flatpay, how we work matters as much as what we achieve.

Happy Humans  — We bring energy to our work and create teams people enjoy being part of.

No Assholes  — We perform at a high level while treating colleagues and customers with respect.

It's Our Business, Own It  — Everyone takes responsibility and manages their work like it's their own business.

Start With No  — We challenge ideas, think commercially and focus on what truly creates value.

Sky-High Ambitions  — We set bold goals and expect people to keep raising the bar.

The Best Argument Wins  — Titles don't decide outcomes. We debate openly to reach the best decisions.

Background & Requirements

• Up to one year's experience in recruitment, HR, or a high-volume customer-facing role
• Fluent in English
• Right to work in the UK (visa sponsorship is not available for this role)