Senior Venue Sourcing Executive

Our amazing Venue Sourcing team is looking for a Senior Venue Sourcing Executive to joint them as maternity cover on a 9month FTC. As a world class conference company our Venues team is responsible for sourcing and liaising with international venues to host our incredible events. We're looking to develop someone with amazing organisational skills, a passion for working with others and negotiating and the drive to build a long-term career.

Responsibilities

You'll be responsible for multiple and simultaneous venue searches, working towards set deadlines and budgets. You'll work with various internal and external stakeholders.

You will:

• Be responsible for end to end venue sourcing and contracting designated by the Head of Venues.
• Working with the project team to understand event objectives, agenda, flow and space requirements; creating venue brief.
• Issuing RFPs to market using the Cvent Supplier Network.
• Reviewing and managing all incoming proposals in line with the business request and criteria.
• Presenting venue options and comparisons to internal stakeholders, ensuring each event has suitable space.
• Manage multiple stakeholders' expectations by keeping them informed at all stages of venue search.
• Request internal customer feedback and report on venue and customer scores for future use.
• Monitor and tracking sales, overall revenue and event size to assist decision making and contract criteria.
• Negotiate rates and terms and conditions with venue (DDR, F&B mins, room blocks, room hire etc.) to ensure costs remain within budget and mitigate risk.
• Obtain the relevant approval from Head of Venues and CFO.
• Review venue contracts and amend where necessary.

About you:

• Proactive and enthusiastic approach to all venue requests and objectives. Consistently offering flexibility and a positive attitude.
• Ability and willingness to adapt to and support the team through changing requirements. Including venue requests, event tracking, systems, tools and processes.
• Exceptional interpersonal and communication skills with a warm and personable attitude
• Superb attention to detail and ability to present ideas and results clearly and effectively.
• Ability to prioritise responsibilities and efficiently manage time, with resilience to pressure and multiple deadlines.
• Self-motivated with the ability to work independently and as a team player.
• Superb attention to detail, particularly while communicating and reviewing contracts.
• Understanding of the commercial impacts of venue sourcing and how that aids venue selection.

Desired Experience:

• At 1 full years' experience in a venue sourcing role within the MICE industry.
• Higher education degree or similar.

• Proficient using PowerPoint, Word and Excel.
• Desirable but not essential – experience using Salesforce and Cvent Supplier Network.

Company benefits include:

• Private health and life insurance
• Hybrid working arrangement – one day a week in the office
• We have a range of different social clubs such as book club, five-a-side, netball and more
• 1 extra day of annual leave each year, up to 30 days of annual leave (not including public holidays)
• Access to our Wader Hub benefits platform which include, retail, gym, hospitality, and wellness discounts
• Monthly awards and social events (we’re talking sports days, karaoke nights, theatre trips, cooking courses, you name it!)
• Sabbatical options after 2 and 5 years

£30,000 - £33,000 + Bonus

Please note: we cannot provide visa sponsorship for this role. You must have the right to work in the UK now and in the future without requiring sponsorship