Production Coordinator

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others. Condé Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, CN Traveller, Vanity Fair, Wired, The World of Interiors, House & Garden and Tatler, among many others. We are headquartered in New York and London and operate in 32 markets worldwide, with a footprint of more than 1 billion consumers across print, digital, video and social platforms. Condé Nast thrives on collaboration, and our teams come together in the office four days a week (Monday - Thursday). We value diversity of background, views and cultures. We celebrate people for their personal qualities, skills and contributions, recognising the power our brands have to influence and shape culture. innovation. The Role: The Editorial Video Production Management team is seeking a Production Coordinator to provide essential administrative and logistical support across our UK portfolio and various US productions. This role serves as the operational engine for shoot logistics, from setting up vendor accounts to ensuring all parties are briefed on invoicing, policies, and technical specs. Working under the guidance of the Production Manager, you will act as a key liaison for the US Operations team to maintain our data reporting and production systems. What will you be doing? Execute the coordination of crews, equipment, and resources for physical production. Book and organise complex travel logistics in line with company policy. Act as the primary point of contact between Producers and logistics, providing real-time status updates. Maintain 100% data integrity across shoot calendars and the production microsite; train creative teams on bespoke software and internal systems as needed. Resolve daily logistical issues, monitor inventory, and collaborate with US Operations to maintain production infrastructure. Lead the full "Wrap" process, ensuring project folders (releases, permits, actuals) are finalised and archived within 14 days of principal photography. Manage the transactional part of the accounting process (POs, invoices, expense reconciliations). Actualise final cost tracking through project wrap. Own the end-to-end onboarding for freelancers and vendors (Tax/Right-to-Work/Profiles), working with the Production Manager for final sign-off. Draft and compile production packs (Risk Assessments, permits, call sheets) for final review. Advise producers on standard documentation tools and templates. Who you are: Experience: Minimum 2 years in a production office environment (digital/social/editorial video preferred). Technical Knowledge: Proficiency in physical production protocols, equipment, releases, and production accounting/finance practices. Software: Expert-level G-Suite skills (specifically Google Sheets) and the ability to master and train others on bespoke project management software. Soft Skills: A diplomatic and proactive problem-solver with professional communication skills and the ability to prioritise within a fast-paced pipeline. Detail-Oriented: Exceptional organisational skills with a focus on data accuracy and meeting strict deadlines under pressure. Does this sound like you? Please upload your CV and cover letter/portfolio, which highlights why you'd love to take on this role and why you're a great match for what we're looking for What benefits do we offer? 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer. You’ll have access to a competitive pension scheme, Bupa Private Healthcare, Season ticket loans and eye tests. We offer a range of tools to support your wellbeing, including core hours, 10 remote days (from home or a country with a Condé Nast office location), access to our Employee Assistance Programme, corporate gym membership and cycle to work scheme. We’re a dog friendly office, plus you’ll enjoy discounts and magazine subscriptions, keeping you up to date with all things Condé Nast. We encourage personal and professional growth through the Condé Nast Learning Hub where you’ll find an extensive portfolio of learning courses and training, available in local languages. Our Employee Resource Groups provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce. What happens next? If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile. Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.