Executive Assistant Office Manager

THE GOAL

To support its strong growth, the Executive board are looking for an Executive Assistant Office Manager. The aim of this role is to manage the Old Street office and to provide day to day administration support to C-level executives such as the CEO and the Executive team – Senior Leadership Team.

The position is full-time and based in our London office.

WORKING RELATIONSHIPS

Department: People and Culture

Reporting to: Chief HR Officer

Direct reports: None

Working with (internal and external relationships)

WHAT THEY DO:

• Office management including provisioning, mail, health and safety and event management

• Collation and creation of company communications such as the Company newsletter and departmental communications

• Travel and expenses administration and management for the senior team

• Senior team diary management and resolving issues with conflicting schedules

• Prepare internal and external meetings: sourcing venues, provisioning, gathering inputs from participants, agenda, confirming presence, writing minutes and actions

• Board meetings coordination and liaison with directors on all meetings

• Manage deadlines in a fast-paced environment

• Plan and organise events

• Creating presentation decks

• Project Management of All Hands event and logistics organisation

• Management and administration of the Isshoni (instant rewards) platform and Kelly Loves scheme

• HR admin assistance

• Ad hoc requests from CEO and Executive team

WHO THEY ARE

• Previous experience in a Personal Assistant and office manager role, including reporting to high-level Directors.

• IT literate.

• Fluent in English.

• You are autonomous, decision maker, able to work independently with little guidance and result oriented, fully dedicated and committed to great performance.

• Genuine interest in other cultures, great communication and listening skills.

• Excellent verbal and written presentation skills.

• Strong problem-solving skills and being adaptable.

• Ability to have fun whilst maintaining a professional outlook.

• Attention to detail.

• Experience in event management (leading the organisation of our company AllHands event abroad for approx. 240 people).

• Flexible and adaptable to change, able to handle last‑minute requests and shifting priorities with composure and efficiency.

• Project‑management capability, including coordinating cross‑functional initiatives, supporting operational improvements, and managing administrative programmes that enhance employee engagement and internal processes.

• AI Competency: Experience using AI-powered tools and technologies to enhance productivity, efficiency, decision-making, and problem-solving in the workplace. We are seeking individuals who embrace AI as a core business capability, use it responsibly to drive innovation and performance, and proactively apply emerging technologies to improve ways of working.

ABOUT US
KellyDeli, founded in 2010, is an innovative and rapidly expanding food retail and restaurant company. Sushi Daily, one of its brand concepts, is the leading European provider of fully-serviced sushi bars, currently operating over 1,000 kiosks across 13 countries.

Our unique concept features outlets in grocery stores, supermarkets, and airports, where live Sushi Artisans create their art in front of customers, providing a unique customer experience and top-quality sushi.

Our Purpose

To help the world east better, flourish together & dream bigger

VALUES

• Totally Together

• Humbly Honest

• Positively Passionate

• Constantly Curious

• Expertly Excellent

• Adopting Growth Mindset

BENEFITS

Sushi Allowance

Wellbeing Allowance

Birthday off

27 days annual leave

Late starts & early finish X6 of each

Health Insurance

Cycle to Work