Project Assistant

Make the extraordinary, everlasting - with us.

At Event Concept, we craft extraordinary experiences that leave a lasting impression — not just for our clients, but for our people too. We blend the big ideas of a creative agency with the meticulous execution of a production company, bringing bold, imaginative events to life.

We’re collaborative, down-to-earth, and serious about delivering quality — all while finding time for lightness and fun. If you’re someone who’s curious, adaptable and excited to do meaningful work with a team that’s got your back, we’d love to hear from you.

About the Role

Our Project Assistants play a key supporting role within the Project Management team, getting involved across a wide mix of events while learning how great projects come together from concept to delivery.

Who are you?

• You must have permanent right to work in the UK. We do not offer sponsorship or visa support.

• You are studying an industry relevant qualification and looking for a year long placement.

• You are genuinely passionate about our industry and see this as an opportunity to apply your learning in a real time environment.

• You’re a people person. You understand that collaborative relationships are at the core of every successful event.

• You’re passionate about events. You want to get into everything and are eager to learn.

• Sustainability matters to you. We’ve committed to our 2030 Pledge and we’ll expect you to come on that journey with us.

• You’re a team player with an enthusiastic, can-do attitude.

• You work quickly and efficiently and spinning lots of plates does not phase you and you can remain calm under pressure.

• You’re a motivated self-starter, we will guide and teach you but we won’t spoon-feed you, so you’ll need to turn up and be proactive in looking for places you can help support the team.

• You’re efficient and understand the importance of reliability and team work.

• You understand that events are unpredictable, there are last minute changes and additions and sometimes this means working until the job is done.

Responsibilities

• Working with wider team to support our clients’ requirements, understanding and proactively seeking ways to get involved and add value.

• Learning from our Client Services team on how to manage and satisfy clients as the key to creating lasting partnerships, as part of the team keeping our clients happy and updated is a key part of the job (that doesn’t always mean saying yes!).

• Learning from the wider business including client services, production and creative.

• Assisting the wider team in completing projects to a specific schedule and within an agreed budget.

• Supporting in the production of an initial creative concept as part of a team on larger projects.

• Liaising with external suppliers.

• Preparation of mood boards, floor plans, production schedules and visuals.

• Learning how to produce accurate floor plans in Vectorworks and ensuring they are up to date and filed correctly.

• Onsite support and delivery as part of a team. This can take the form of anything from liaising with clients to distributing candles!

• Utilising a CRM, working in collaboration with commercial teams (production/sales/marketing) to measure business enquiries and to track their progress through the sales pipeline.

• Attending internal pipelines meetings and proactively taking an interest in our sales pipeline and how we’re tracking against our revenue targets.

• Learning how to create accurate schedules and collaborating with our Event Operations, Logistics and Crewing teams to ensure that your schedules are accurate.

• #DoMoreWithLess is one of our values, In line with our 2030 Pledge we’ll be asking you to keep sustainable and efficient delivery in mind at every step of your journey with us.

• Shadowing our Project Managers in pitching meetings and supporting with RFPs.

• Learning how to generate accurate RAMS and ensuring they are distributed to the right people at the right times.

• Understanding reconciliation on projects, cost are allocated and the importance of ensuring that additional charges to client are communicated in a timely manner to the relevant internal stakeholders

Process & Governance

• We’re very focused on keeping our people, crew and clients safe at all times. You’ll be attending relevant training and always have an eye on our Health and Safety policies.

• Flagging anything that concerns you from a Health & Safety perspective and always asking for help if you need it.

• Following up with clients post-event and encouraging them (where appropriate) to complete our client satisfaction surveys.

• Working with our internal teams to close out any issues raised as ‘not quite perfect’ post event. Internally we call these Non-Conformities or NCR’s and they are an important part of helping us constantly improve our service levels.

What It’s Like at EC

At EC, we’re a team of doers, dreamers, and down-to-earth collaborators. We thrive on creativity, care deeply about the details, and always have each other’s backs. With hybrid working, generous time off, wellbeing support, and a culture that champions your voice, your growth, and your whole self, it’s more than just a job. It’s a place to thrive.
Check out our Culture & Values

Ready to Apply?

If this role excites you but you’re not sure you meet every requirement - we still want to hear from you. We believe in potential and are always open to people who bring passion, integrity, and a fresh perspective.
Hit “Apply” and share your CV. Need any adjustments to make the process more accessible? Just let us know - we’re happy to support you.

Our Hiring Process

While the steps may vary by role, here’s what you can generally expect:

• A short Teams call to say hello

• A task or survey to understand how you work

• A face-to-face interview with your future team

• A culture conversation to make sure it’s a match both ways

We’ll keep you updated at every stage and do our best to make the process smooth, transparent, and welcoming.

Your voice. Your growth. Your experience. #YourEC