Events Co-ordinator

The Stage Media Company Ltd, based in London Bridge, is dedicated to providing up-to-date news and services for the UK’s theatre, performing arts and book publishing industry with two key titles: The Stage and The Bookseller. Both The Stage and The Bookseller are established leaders within their respective fields, offering industry news, authoritative reviews/interviews and insightful features.

Why this role is important:

The Events Co-ordinator is responsible for supporting the impeccable development, production and marketing of our vibrant events portfolio. At The Stage Media Company, events are a key revenue stream and a means through which we communicate to, and learn from, our audience. Working with the Head of Events, the Events Co-ordinator is responsible for delivering fantastic events that embody the quality and brand values that The Stage Media Company stands for.

What you will do:

Event Production

• Support the delivery of live and digital events in collaboration with internal teams including sales, editorial and marketing.
• Source suppliers including physical materials, location, food and beverage and creatives.
• Coordinate logistics including schedules, speakers, judges, performers, photographers, décor and staffing.
• Support on-the-day management and co-ordination for events including setup, registration and troubleshooting.
• Complete administration as required to a high standard to facilitate the planning and delivery of events.
• Research internal and external requirements for events and ensure all co-ordination is effectively communicated throughout the business.
• Measure the impact of events on the intended audience, report on the outcomes, and provide ideas and solutions for improvement.
• Work to specific budgets and manage all invoicing and accounts.
• Maintain event documentation and databases such as distribution lists, guest and delegate lists, vendor contacts, and schedules of the day.
• Support meeting co-ordination, site visits, rehearsals, and technical run-throughs.

Event Branding, Marketing & Press

• Collaborate with the marketing and design teams to deliver strong event branding and creative materials.
• Support the production of print and online materials for all events, including designs for internal and external publications, social media and banner advertising.
• Help deliver maximum exposure for advertisers and sponsors while maintaining brand values.
• Support content creation and management of online event webpages and properties.
• Ensure list management and developing relevant data within GDPR guidelines.
• Support the press strategy and the development of strong relationships with relevant media outlets and journalists.

What we are looking for:

• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to manage time effectively, handling multiple projects and deadlines.
• Exceptional written and verbal communication skills.
• Ability to work collaboratively and communicate clearly with a wide range of internal and external stakeholders.
• Excellent proficiency with digital tools and systems (e.g. Microsoft Office, Google Workspace, CRM systems, CMS platforms).
• Proven experience in event coordination, live events, awards production, or a marketing/press environment (desirable).

This may be a good fit if you are:

• Highly organised, efficient, and able to remain calm under pressure.
• Flexible and adaptable to changing priorities and event requirements.
• Proactive, with a strong sense of initiative and ownership.
• able to prioritise competing demands and meet tight deadlines.
• Personable, professional, and team-oriented, with strong relationship-building skills.
• A self-starter committed to high standards and ongoing professional development.
• Passionate about the theatre and the book publishing industry.
• Willing to strive for continued growth and personal learning.

This list is non-exhaustive and may be amended from time to time depending on the requirements of the role

Other information:

Normal working hours are 9am - 5pm, with occasional evening or weekend work to cover events. This role offers a hybrid working arrangement, requiring at least three days a week at The Stage’s office on Bermondsey Street, SE1, with opportunities for remote work on the other day.

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested.

Closing date - December 12, 2025

We are proud to be an equal opportunities employer and are committed to fostering a diverse and inclusive workplace where everyone can thrive. We welcome applications from all individuals, regardless of background, and celebrate the unique perspectives and experiences that diversity brings.

If you require any reasonable adjustments during the recruitment process, please do not hesitate to let us know. We are here to support you and ensure you have the best possible experience.