Executive Assistant

The Role

As Executive Assistant to MVF’s CEO, CFO and CPO, you’ll manage complex calendars, coordinate travel, and ensure the success of key meetings and events. You’ll oversee some company events, support onboarding programmes, and assist with presentations and operational tasks.

This role demands exceptional discretion, proactive multitasking, and polished execution, offering a unique opportunity to make a significant impact at MVF.

What we're offering you:

• Summer Fridays

• Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)

• Hybrid working - 3 days a week in the office

• Closed for Christmas holidays - Extra days not taken from your annual holiday allowance.

• Work from anywhere for 2 weeks a year

• Life Assurance and Income Protection to protect your loved ones

• Benefits allowance for health, dental, and vision coverage

• Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents

• Defined Contribution Pension and Salary Sacrifice Scheme

• Be Well: Our award-winning wellbeing and mental health programme to support all MVFers and their families

• Family Forward support for our MVF parents and their mini-mes

• 2 charity days a year

• Free breakfast when in the office

Responsibilities:

• Manages calendar and meetings with the Board of Directors.

• Manages business travel and expenses.

• Ensures success of major meetings (e.g. investors, M&A) including welcoming guests, managing rooms and AV and catering.

• Ad hoc other support, such as supporting with professional engagements or arranging high-profile interview processes.

• Maintains a complete calendar of all MVF department meetings (such as Town Halls) to support Executive team attendance.

• Supports on draft papers and Google Slides/PowerPoint presentations including Board and Investor audiences.

• Ownership of smooth running of Board meetings, Internal Barometer monthly meetings, Senior Leadership events.

• Leads or supports events to ensure it is inline with the CEO’s agenda, including venue selection, project management, logistics, and third-party management. Works with the Office Manager to ensure details are covered and the event runs smoothly.

• Provides programme support for onboarding.

• Owns onboarding for Exec starters.

• Occasionally cover for Front Of House in an emergency.

• Ownshership for logistics and smooth running of our monthly Town Halls

• Provide ad hoc support for other members of the Executive Board as requested and if there is capacity.

Skills & Attributes

• Confidentiality, discretion, and gravitas as required for a CEO/Exec E.A role

• Excellent judgement

• Speed in execution

• Trustworthy and discreet with regard to confidential/sensitive information.

• Proactive, able to multitask and manage multiple workstreams at the same time.

• Highly proficient in GoogleSlides and Powerpoint to support with presentations.

• Previous experience using Slack would be an advantage.

• Passion for learning new things and experience with A.I. to make improvements to workflows and processes.

About MVF

MVF powers growth for our clients by connecting them to potential customers.

The digital marketing landscape is complex and constantly evolving. Businesses need experts who are tracking that evolution and finding new ways to innovate and win.

This is where MVF comes in. We match readers, buyers & business leaders with the brands & companies that make the products and services they need. We do this by building relationships with potential customers at each stage of the marketing funnel by offering insights, information, and tools to help them learn more about the things they’re interested in. We build profiles on our audiences, guide them through purchase decisions, and ultimately connect them to the right products/services when they are ready to buy. Our clients trust us as experts in lead generation, which frees up their time to do what they do best.

Diversity, Equity and Inclusion

Diversity, Equity and Inclusion are the foundation for MVF to build, promote and sustain a culture of trust, safety, growth and belonging where everyone can thrive. Our DEI guiding principles underpin how we build our teams, develop our talent, provide a fair working environment and create an ambitious company that reflects the diversity of our employees, customers, clients and partners, globally.

As an equal opportunities employer, we encourage all MVFers to respect, value and celebrate our differences, and commit to actions that ensure that we can belong and be authentic at MVF, without limitations or barriers.

We’re committed to providing support and/or adjustments to those who may need them during employment. If you consider yourself someone who may need support or adjustments, please speak with your Line Manager, Department DEI Ambassador or People Partner. We are diverse by nature, but inclusive by choice.