Freelance Production Coordinator (Hiring Immediately)

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers.

Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

Overview

The Production Coordinator provides day-to-day administrative and operational support across post-production projects. This role assists producers, editors, and creative teams with project organization, asset management, scheduling, and delivery tracking.

You are proactive, resourceful, and comfortable working in fast-paced environments with shifting priorities. You thrive behind the scenes, ensuring the details are handled so the creative team can focus on the work.

Key Responsibilities

Pre-Production Support

• Assist in coordinating pre-production timelines, schedules, and deliverable
• Track project milestones and flag potential risks or delays
• Assist the team with pickups, asset handoffs, product sourcing
• Contract documentation and archive maintenance

Post-Production Support

• Assist in coordinating post-production timelines, schedules, and deliverables
• Track project milestones and flag potential risks or delays
• Support edit sessions by organizing materials and ensuring all necessary assets are available
• Coordinate file transfers, version control, and final asset delivery
• Provide light editing support and/or set up files in After Effects to assist the editing team

Asset & Workflow Management

• Organize and maintain digital assets including footage, graphics, music, and project files
• Ensure proper naming conventions and folder structures are followed
• Manage uploads and downloads across cloud platforms and internal servers
• Archive completed projects according to department standards

Administrative & Team Support

• Support producers with call sheets, invoices, purchase orders, and expense tracking as needed
• Coordinate freelance paperwork and onboarding documentation
• Schedule internal meetings and assist with note-taking and recap distribution
• Assist in securing post-production vendors when needed

Requirements

• 0 to 2 years of experience in production, post-production, or related creative fields
• Strong organizational skills and attention to detail
• Familiarity with post-production workflows and terminology
• Working knowledge of Adobe Creative Suite and Google Workspace
• Strong communication skills and ability to collaborate across teams
• Ability to manage multiple tasks in a deadline-driven environment
• Passion for creative production, sport, music, and culture

Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This role is not eligible for sponsorship.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.