HR Admin

Job Category : Human Resources

Location :London Borough of Hillingdon

Hours Per Week : 36.00

Start Date : Immediate Start

Start Time : 09:00

End Time : 17:00
Salary: £14.77

Roles and Responsibilities: • Contact employees to advise of checks required • Load details into matrix to generate checks • Resolve queries from employees relating to above • Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external) • Monitor and maintain checks for DBS and Right to Work in Matrix • Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint. • Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink. • Verify and update fields on employee checks in ResourceLink. • Notifying managers of results of checks. • Maintain and provide data and reports on compliance checks • Relevant documents are stored as required in SharePoint and/ or Civica. • Support with backlog of employee filing from SharePoint to Civica. • Support with scanning and conversion of paper employee files to digital files (and appropriate storage). • Review of paper files for compliance with data retention policy and archive/ destruction as appropriate. Support with general admin within the HR team including onboarding of candidates

Roles and Responsibilities:

• Contact employees to advise of checks required

• Load details into matrix to generate checks

• Resolve queries from employees relating to above

• Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external)

• Monitor and maintain checks for DBS and Right to Work in Matrix

• Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint.

• Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink.

• Verify and update fields on employee checks in ResourceLink.

• Notifying managers of results of checks.

• Maintain and provide data and reports on compliance checks

• Relevant documents are stored as required in SharePoint and/ or Civica. • Support with backlog of employee filing from SharePoint to Civica.

• Support with scanning and conversion of paper employee files to digital files (and appropriate storage).

• Review of paper files for compliance with data retention policy and archive/ destruction as appropriate. Support with general admin within the HR team including onboarding of candidates• Any other administrative tasks required