Operations Executive - OpenRooms

WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.

But what truly sets us apart is our people.

Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.

  WHO WE ARE LOOKING FOR:

 We're looking for a recent graduate or someone with 1+ years' work experience to join our close-knit operations team as an Operations Executive, based full-time in our Hammersmith office. If you're organised, proactive and thrive in a fast-paced events environment, we want to hear from you.

THE ROLE:

• Venue shortlist, selection and rate negotiation within the agreed budget

• Venue liaison pre, during and post event

• Management of external suppliers, including AV, entertainment and offsite dinners

• Delivery of sponsor branding: signage, conference slides, menus and more

• Organise speaker and staff travel to events

• Rota management for the onsite team and team briefings

• Input into the cost of sales budget

• Manage supplier payments in liaison with the CloserStill finance team

• Collate onsite staff expenses

• Input into the development of the OpenRoom App

• Working with the Marketing Manager on website development
  

ABOUT YOU:

• Strong people skills with the ability to build relationships quickly

• Highly organised with solid negotiation skills

• Self-motivated, proactive and keen to learn

• Strong attention to detail

• Excellent written and verbal communication skills

• Creative thinker who can problem-solve on the go

• A real team player with a flexible, can-do approach

CSM do not ‘ usually offer sponsorship for this role

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. 

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at [email protected] .