Talent Acquisition Administrator/Resourcer

About Hollis Global

Hollis Global is a leading international real estate consultancy delivering expert advice across building consultancy, project management, cost management, and strategic advisory services. With offices across Europe and a growing global presence, Hollis is known for its collaborative culture, technical expertise, and commitment to developing talented professionals.

As we continue to grow, we are looking for a proactive Talent Acquisition Administrator / Resourcer to support our Talent Acquisition team with recruitment coordination, candidate sourcing, and recruitment administration.

The Role

The Talent Acquisition Administrator / Resourcer will play a key role in supporting the recruitment process from attraction through to interview coordination. This position is ideal for someone who is organised, detail-oriented, and interested in developing a career within talent acquisition or recruitment.

You will work closely with the Talent Acquisition team and internal stakeholders across the business to ensure a smooth and efficient hiring process.

Key Responsibilities

Recruitment Coordination

• Arrange and coordinate interviews between candidates, hiring managers, and the Talent Acquisition team.

• Manage interview scheduling across multiple stakeholders and locations.

• Ensure candidates receive clear communication regarding interview logistics and timelines.

Applicant Tracking System Management

• Manage and maintain the company’s applicant tracking system, Team Tailor, ensuring candidate records are accurate and up to date.

• Support the posting and management of job advertisements on the ATS and external job boards.

• Maintain accurate recruitment data and support reporting where required.

Innovation & Candidate Sourcing

• Proactively explore and implement innovative sourcing techniques to identify and attract high-quality candidates.

• Utilise a variety of channels including professional networks, social platforms, talent databases, and market research to build strong candidate pipelines.

• Identify new tools, platforms, and methods that can enhance the effectiveness of talent sourcing and improve candidate engagement.

• Work closely with the Talent Acquisition team to continuously improve sourcing strategies and share insights on emerging recruitment trends and talent markets.

Talent Mapping & Market Research

• Conduct market mapping and talent mapping to identify potential candidates across relevant industries and skill sets.

• Maintain and update internal talent trackers and candidate pipelines.

• Research competitor organisations and industry talent pools to support proactive hiring strategies.

Talent Acquisition Support

• Provide administrative support to the Talent Acquisition team across the recruitment lifecycle.

• Assist with candidate screening and shortlisting where appropriate.

• Help prepare recruitment materials, job descriptions, and candidate packs.

Stakeholder Support

• Support internal hiring managers with recruitment processes and queries.

• Ensure recruitment processes follow internal procedures and provide a positive experience for both candidates and hiring teams.

• Assist with general Talent Acquisition activities and projects as required.

Skills & Experience

Essential

• Strong organisational and administrative skills.

• Excellent communication and interpersonal abilities.

• High attention to detail and ability to manage multiple tasks simultaneously.

• Proficiency in Microsoft Office (Excel, Outlook, Word).

• Interest in recruitment, talent acquisition, or HR.

• Previous experience in recruitment coordination, resourcing, or HR administration.

Desirable

• Experience working with an Applicant Tracking System (ATS) such as Team Tailor.

• Experience conducting market research or talent mapping.

Personal Attributes

• Proactive and self-motivated

• Highly organised and detail oriented

• Strong team player with a collaborative approach

• Professional and candidate-focused

• Able to work in a fast-paced environment

Our preference is to recruit directly wherever possible. Should this role be approved for support from external recruitment partners, we will contact our PSL agencies accordingly.

Please note that we do not accept unsolicited CVs from agencies. Effective introduction of a candidate will only be accepted if it has been requested to submit CV’s in relation to a specific vacancy. Any speculative submissions will not incur a fee. For any queries, kindly reach out to the appropriate Talent Acquisition team member.

The Company

Hollis is a leading independent real estate consultancy. We work with owners, occupiers, developers and funders, across both private and public sectors, to help them get more out of their real estate, at every stage of the property life cycle.

We’re a multi-skilled team of surveyors, engineers, ESG consultants, project managers and technical specialists operating across the UK, Ireland, Germany, Spain and The Netherlands. We have a unique way of working and believe that people do things better by doing them together. We aim to do the right thing, be clear, transparent and find some fun along the way.

Why join us?

We are hardworking, progressive, successful and fun. We’re independently-owned and independently-minded, not afraid to give honest advice or to be ourselves. We aim to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals.

We offer a highly attractive salary and a generous benefits package including:

• Life assurance and private medical insurance

• Season ticket loan

• 5% Employer pension contribution

• 25 days of holiday and an extra day off on your birthday

• Cycle to work scheme, retail vouchers, gym discounts and more

• EV car scheme

• Longevity awards

Hollis operates a hybrid-working policy giving employees the opportunity to work between their home and our offices, where their job allows it. In addition, employees are encouraged to request flexible working hours when needed and we work hard to accommodate where we can.

We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues. We also give back and take part in numerous charity events all over the country throughout the year.

We're Inclusive

Together we welcome, we embrace, and we celebrate our differences. Our aim is to provide a diverse and inclusive workplace which supports and cares for all our employees, including those from underrepresented or non-dominant groups. We’re focused on a culture of inclusion; where all barriers including prejudice are removed from our working environment; and where all our people are empowered to be the best they can be.

Don’t meet every single requirement? If you would like the opportunity to join Hollis but your past experience is not an exact match, we encourage you to apply anyway as you could be the right candidate for this role or another role within the company.

If you require alternative formats of our documents or need to apply offline, please get in touch with the talent acquisition team: [email protected] or call us on 020 7622 9555.