HR Coordinator 3-6 month FTC

HR Coordinator 3-6-month FTC (view to go permanent)

Based in Canary Wharf - Hybrid, 3x days a week onsite

Up to £45,000 + benefits

Start ASAP!

Oakleaf Partnership are currently working with a global pharmaceutical business to hire a proactive and detail-focused HR Coordinator , on an initial 3-6 month FTC, to provide comprehensive administrative and advisory support within a busy HR function. This role works closely with stakeholders at all levels of the business, requiring strong multitasking abilities, excellent attention to detail and confidence in using HR systems.

Key Responsibilities

The HR Coordinator will:

• Deliver day-to-day administrative support across the HR function.
• Provide basic HR advice to employees and managers.
• Maintain HR files, records and systems in line with company policies, employment legislation and data protection requirements.
• Monitor and audit the accuracy of data across HR systems and databases.
• Produce accurate contractual and employment documentation.
• Manage the full recruitment lifecycle for assigned vacancies, from advertising through to onboarding.
• Oversee job offers, negotiations and act as the initial point of contact for recruitment queries.
• Conduct pre-employment screening and ensure compliance for all new starters.
• Process monthly payroll changes and support compensation and benefits reviews.
• Coordinate the annual performance review process and support managers and employees throughout.
• Build strong internal relationships and act as a trusted advisor to designated client groups.
• Work closely with external partners and manage a bank of temporary workers for allocated business areas.
• Produce ad-hoc HR reports as required.
• Provide general support to wider HR activities.

Additional Duties

The role also includes:

• Updating and maintaining HR systems, personnel files, benefits portals, absence records and organisational charts.
• Conducting regular audits of HR data integrity.
• Designing, editing and updating HR templates, forms and communications.
• Distributing HR information across the organisation.
• Managing the HR inbox and ensuring timely responses.
• Supporting interviews, recruitment events and hiring manager scheduling.
• Delivering company inductions for new starters.
• Coordinating internal and external meetings and arranging appropriate facilities.
• Handling general HR administrative tasks including filing, document management and mail distribution.
• Providing support to HR colleagues when needed.

Experience required:

• At least 2-3 years' experience within a HR function
• Payroll admin experience
• Experience in recruitment at volume