Business Administrator (Finance)

Together we are creating a personalised global eco system designed for the future of work.

With our values and pillars in mind, we design environments where people love to work. Spaces where people can create and be productive. Homes away from home. We embrace a win-win mindset with our friends of the brand and through hard work, innovation, and a low waste culture, we provide the best office space solutions for our clients.

However, it’s not just about office space, our mission is to connect people to one another and to their neighbourhoods, strengthening community while maintaining privacy.

Joining our team is all about being part of a high growth, fast moving, and ambitious company. We are looking for people with a proactive approach, who are true team players, with a mindset to help us scale in structured and creative ways.

About the role

This is an exciting opportunity for someone looking to start or grow a career in Finance and Business Administration. You’ll be working closely with our Finance Manager and be a key support to the wider Finance team to help with tasks that keep things running smoothly. Day to day you will be :

Accounts Receivable & Payable

• Owning monthly billing of client rents using our Property Management System and Xero (our accounting software) to ensure accuracy and completeness

• Assisting new clients with setting up direct debits through GoCardless (our direct debit software) and matching on Xero

• Maintaining the Finance inbox, responding to suppliers and clients and escalating anything important to the relative team

• Producing weekly reports of Account Receivables and Payables

• Conducting ‘Check Outs’ for tenant deposit returns for departing customers (cross checking all payments in HSBC with Xero)

• Fortnightly supplier payment runs, direct through Xero

• Owning all administration of the company Revolut cards, including; ordering and freezing cards, topping-up funds and approving expenses to ensure correct use

• Weekly updates to Capex Tracker (only for new site developments)

Business Rates

• Taking ownership of our Business Rates process and client schedules, working with our external advisors, Avison Young

Utilities Management

• Help coordinate utility contracts and brokers, keep billing details organised, and ensure meter readings and payments are kept up to date.

Office & General

• Following up any queries with company insurance renewals

• Keep a tracker / spreadsheet of all software and other subscription spends and renewing them as necessary via direct debit

• Managing office post, scanning and shredding all paperwork

• Any other / ad-hoc admin or finance team support with any finance processes

About you

If you’re organised, dependable, and excited to learn, we’d love to hear from you. No qualifications needed — just bring your positive attitude and enthusiasm. You are:

• Meticulous, professional and detail oriented

• Computer literate - It doesn't matter if you've not used our exact systems before, but we need someone base level IT skills

• Comfortable with emails, managing data input and entry with accuracy

• Eloquent and able to respond to queries coming through the Finance inbox

What we offer

We’re a fast-growing company with exceptional career growth opportunities. We offer great benefits such as Vitality Health, Dental and Hearing Insurance, enhanced parental leave options, a bring your dog to work policy, share options, regular social events, and loads more.