Assistant to the Director

Assistant to the Director

Reports to: Director

Salary: GBP40k per annum

Full time but 4 days per week will be considered

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Are you an organised, proactive professional with a love of London? We are seeking a confident and capable Assistant to the Director with a minimum of 2 years' PA or EA experience. The role will involve managing a busy diary, coordinating meetings, providing high–level support to the Director and helping with bespoke stakeholder events.

Heritage of London Trust is a charity with an outstanding reputation for innovative heritage projects, involving communities all over the city. We have thirty restoration projects on the go at any time and have recently taken on the restoration of David Bowie's childhood home in south London, due to open in late 2027. Proud Places is our groundbreaking engagement programme which has reached over 10,000 young people in five years. The Assistant to the Director role is at heart of the organisation and you will provide trusted, high–level support as well as support communications with key stakeholders and donors.

This role demands excellent judgement, discretion, and organisational skills, and someone operating with confidence and credibility across a broad landscape. You need to bring professionalism and precision while cultivating strong relationships. You will enjoy planning and have a talent for creative solutions. A proactive mindset and a willingness to roll up your sleeves are essential.

Practical skills will be key: you will arrange meetings and visits and confidently assist with the planning and delivery of our many VIP events and project launches around London. Communication skills are also vital: you'll be communicating regularly with a wide range of stakeholders and donors.

This is a fun job, full of variety and a great long–term opportunity for the right candidate. It offers a fantastic chance to build your knowledge of London and its people. You will work alongside a small dynamic team in high quality co–working offices in Victoria. The role is hybrid with work in the office 3 days a week. Please get in touch if you require any further information.

Key responsibilities:

• Gatekeeper and PA support for the Director – diary management, logistics and travel
• Efficient inbox management
• Prepare relevant information and briefing materials for meetings
• Helping co–ordinating the organisation and delivery of indoor and outdoor VIP and public events, including project launches, private lunches and dinners, talks and tours
• Maintaining accurate and up–to–date records on our donor database, e–Tapestry
• Managing basic accounts, HR functions and contribute to the continuous improvement of administrative processes and systems

Essential skills/interests required:

• Excellent and proven track record as an Executive Assistant or Personal Assistant for senior executives
• Basic understanding of charity governance
• Exceptional organisational, time–management, and multitasking skills with a keen eye for detail
• Polished verbal and written communication skills
• Excellent IT skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook). Experience of using a CRM database is desired, but not essential
• A flexible and proactive approach, good under pressure
• Good business sense and good judgement
• Friendly and reliable with a strong work ethic
• An interest in heritage, the arts and creative engagement for young people
• An overall understanding of London and enthusiasm for learning more

Application deadline: 5 pm on 28 June.

Please apply with the information below:

• Your CV and cover letter as PDFs
• When you would be available to start
• Where you are based

Please note that we will not consider any applications without the above information. If you have any questions about the role please feel free to contact us on or and we will arrange a phone call.

Heritage of London Trust is an equal opportunities employer. We embrace the diversity of the communities we work in and welcome and encourage job applications from people of all backgrounds.