Office Coordinator

PGI is a global consultancy that helps organisations build digital resilience. We deploy our people to implement solutions on behalf of clients or to support them in developing their own capabilities. Our vision is a world resilient to digital threats and online harm. To achieve this, we need to grow our team of talented and passionate people. Our clients include some of the most well-known global brands, national governments, and innovative growing businesses. We operate in an exciting, fast-growing sector that bears increasing relevance and importance to nation-states, corporates, universities, and NGOs.

What you’ll be doing:

The role of Office Coordinator is an office-based role with minimal flexibility to work from home. The responsibilities of the post are as follows:

· Support and coordinate the smooth running of our London office, ensuring all ISO quality processes relating to the facilities are maintained. Ensure all new starters' workspaces are ready.

· Ensure the office is stocked with necessary essentials.

· Maintain records, resolve issues when identified, and complete new starter inductions.

· Be the first point of contact for all visitors, ensuring meeting rooms are prepared, refreshments are provided, and everyone feels warmly welcomed.

· Book travel arrangements, including trains and flights, for employees and contractors, ensuring all travel logistics are handled efficiently.

· Provide administrative support to the Executive Assistant, including taking meeting minutes when required, managing correspondence, and handling any other ad hoc admin tasks.

· Communicate effectively with internal and external stakeholders.

· Answer incoming PGI calls and handle enquiries appropriately, ensuring timely and effective resolution.

On day one you’ll bring:

· Demonstrable experience in office/facilities management.

· Proactive problem-solving abilities and the capacity to multi-task.

· Excellent time management and the ability to prioritise tasks effectively.

· A ‘no job too small’ attitude!

· A friendly and welcoming personality with the ability to work well with others.

· Strong working knowledge of MS Office.

· The ability to remain calm under pressure while managing a diverse workload.

· Experience in taking meeting minutes (essential).

· Exceptional communication skills, particularly in writing clear and professional emails.

· Strong organisational and administrative skills.

On day one you will bring:

· Demonstrable experience in office/facilities management

· An ability to find solutions, be proactive and the ability to multi-task.

· Time management and ability to prioritise

· Have a ‘no job’ to small attitude!

· A friendly and welcoming personality, the ability to work well with others

· Good working knowledge of MS Office

· Ability to remain clam under pressure and balance their workload

· Experience in taking meeting minutes (essential)

Our Benefits:

When you join us, you’ll enjoy a comprehensive range of employee benefits, including:

• Performance related bonus

• Life Assurance – 4x your annual salary

• £45 Monthly cost of living voucher

• 25 days’ annual leave plus all standard UK public holidays.

• Vitality Healthcare

• Annual eye care support

• Cycle to Work Scheme

• Subsidised gym membership

• Winter flu vaccination

Diversity, Equity and Inclusion at PGI

As a British company which operates internationally, we draw strength from the diversity of our people. Without our diverse team, we couldn’t do the work we do. We are involved in projects across 80+ geographies, our people speak 25+ languages and come from a variety of backgrounds. By hiring and cultivating a diverse, equitable and inclusive workforce, we can uphold values that enable every member of the team to thrive, while delivering novel solutions to novel problems.

Accessibility at PGI

Every individual has different requirements, so we are committed to implementing reasonable adjustments to mitigate physical and non-physical barriers in the workplace.

We strive to make the recruitment process as accessible as possible, but if you have any questions or concerns, please get in touch.

Please note: We are not accepting applications or speculative profiles from any recruitment agencies. If we require additional resource, we will reach out to you.