Executive Assistant

The PureGym Way

The PureGym Group is a global gym business with a community of more than 700 gyms and over 2 million members. At PureGym, everything we do comes back to one simple idea: helping you feel good.

We're proud of our people and have a strong focus on internal progression. Championing diversity, we are committed to providing an excellent employee experience and workplace culture. As such, we are a Disability Confident Committed employer, and offer interviews to candidates who meet the essential criteria for a role, and opt-in to the scheme on their application form.

Our gyms are friendly, supportive, and judgement-free spaces where everybody can come in, work out and leave Feeling PureGym Good. We are proud to be certified by Top Employers Institute. See our careers page for full benefits.

We offer

• Free nationwide gym membership for you + 1
• Hybrid working
• A truly flexible working culture
• Personal private healthcare, including digital GP
• Life insurance x4
• Company pension contribution
• 25 days annual leave, plus 1 personal day
• Option to purchase additional holiday (up to 5 days)
• Great learning & development resources
• Enhanced maternity pay, paternity and adoption leave

The Role

Location: London (4 days in the office)

Type: Full Time

Contract type: Perm

Application: Closing date Sunday 7th June. Early applications encouraged.

We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth.

This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda.

Key Duties Will Include

Time and Schedule Management:

• Excellent diary management across multiple diaries
• Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
• Experience planning and executing on-site and off-site meetings and events

Service And Relationships

• Interface between Executive Team ensuring communication and relationships are strong
• Interface to external stakeholders/Board (LGP, KKR etc.)
• Manage inbound queries and invites professionally and appropriately
• Letter and email drafting/management
• Meeting support – deck preparation and where necessary minute taking

Travel

• Domestic and International Travel
• Flight bookings
• Train bookings
• Hotel bookings
• Taxi bookings
• Visa procurement when necessary

Personal Support

• Management of work commitments in line with personal and family commitments
• Expenses – inputs and authorizations
• Personal moments – birthday gifts & cards etc.
• Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface

Office Management

• Welcoming visitors, being the face of the brand, organising refreshments, where needed
• Manage post and correspondence distribution
• Meeting room management to include working closely with the IT Team on all IT equipment needs
• Ordering and managing stationary supplies
• General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
• Responsible for office internal communications
• Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner
• Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
• Monthly office H&S checks and reporting to the H&S team

Supporting The PureGym Engagement Agenda

• General support with organising company-wide events and conferences
• Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.

The Person

Skills Required

• Confidence and capability using all of the following to a good standard: PowerPoint, Word and Excel
• Diary management through Outlook
• Skilled in written communication
• Skilled host and ‘face of the brand’ to external partners or stakeholders
• Excellent organisational skills
• Outstanding attention to detail

Personal Approach To Work

• Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed
• Proactive approach to work and making the lives of the exec easier
• Service focused with incredibly high standards
• Private and confidential in nature – discrete and unassuming
• Protective of their stakeholders
• Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately
• Adaptable and flexible depending on what is needed day-day

Experience

• EA experience in a fast-moving environment, or an administrative role in a service provision business
• Experience working with a CEO, CFO and COO in a public environment
• Experience working for multiple Senior Executives
• Experience of protecting and navigating the financial calendar, understanding prep and work commitments and ‘no fly zones’ in the CEO, CFO & COO's calendar
• Experience managing an office or similar space

Our Values

• Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be.
• Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness.
• Focus on the detail. Care about the little things. Have determination and resilience to get the job done.
• Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.

PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.

Join us on our mission is to bring high quality, affordable fitness to everyone, everywhere.

Please note: Applications will be reviewed on a rolling basis, and the advert may be withdrawn at any time. Early application is encouraged.

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