Admin Assistant - West London

A large and high-performing 11–18 secondary school in West London is seeking a proactive, personable and detail-oriented Admin Assistant to join its busy and professional administrative services team from January 2026 .

About the Role

Working closely with the Office Manager and wider school operations team, you will play a key role in ensuring the smooth and efficient running of daily school functions. Your responsibilities will include:

• Managing front-of-house duties, responding to emails, phone calls and visitor enquiries with warmth and professionalism
• Maintaining accurate student and staff records, including updating the school MIS and preparing documents for pastoral and safeguarding teams
• Supporting the monitoring of student attendance and punctuality, liaising with year teams and parents where required
• Preparing letters, reports, spreadsheets and documentation for staff across various departments
• Assisting with the coordination of events such as parents’ evenings, induction days, staff briefings and whole-school activities
• Providing administrative support to curriculum and pastoral teams, ensuring timely communication and accurate information flow
• Helping maintain efficient office systems, filing, data organisation and compliance documentation
• Acting as a reliable point of contact for staff queries and contributing to a positive and well-organised office environment

This is a varied, fast-paced role ideally suited to someone who enjoys being at the centre of a busy school community and thrives in a multi-tasking environment.

About the School

The school is widely recognised for its strong academic outcomes, excellent pastoral care and highly supportive staff culture. Set within modern facilities and run by a forward-thinking leadership team, the school prides itself on its efficient administrative systems, clear communication structures and emphasis on staff wellbeing. Administrators are valued members of the wider school team and play an essential role in maintaining high standards across the school.

About You

• Prior experience in school administration or a busy office environment (training can be provided for school-specific systems)
• Confident using Microsoft Office, spreadsheets and data systems, with strong written and verbal communication skills
• Highly organised, calm under pressure and able to manage multiple tasks simultaneously
• Professional, warm, discreet and able to handle sensitive information with confidentiality
• A team player with a positive attitude and strong attention to detail

Why Join?

• Supportive and friendly admin team with excellent leadership
• Opportunities for training, development and career progression within school operations
• Modern facilities, clear systems and efficient processes
• Excellent transport links and free on-site parking
• A welcoming environment where your contribution will be valued and recognised