IT Procurement Manager

As one of the world's largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions -- we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

About Us

We are a leading professional services firm specialising in audit, tax, and consulting. Technology is at the heart of how we deliver for clients, and managing our software and IT supplier relationships is critical to our success.

We are seeking an IT Procurement Manager to join our National Technology team. This role will actively manage software licensing, contract renewals and license management with our vendors and suppliers, ensuring compliance with governance processes and uninterrupted service to the business.

Role Overview

The IT Procurement Manager is responsible for managing software contracts, renewals and purchases on behalf of the firm. Acting as a central link between business stakeholders, suppliers, and internal teams (IT, Legal, Finance, and Information Security), the role ensures technology procurement is commercially sound, compliant, and aligned with firmwide governance.

Working in close partnership with Technology Business Partners, who lead on identifying business demand and shaping technology strategy, the IT Procurement Manager focuses on the commercial and contractual delivery of that demand. The role also oversees software licence allocation and usage tracking, ensuring entitlements are properly managed, compliant, and optimised across the firm.

Key Responsibilities

• Manage the full lifecycle of IT procurement, including software trials, new purchases, upgrades, replacement products, and supplier professional services.
• Ensure compliance with internal governance processes and uninterrupted service to the business.
• Maintain a centralised contract register with clear visibility of renewal dates, terms, and costs.
• Support IT leadership and Technology Business Partners in the commercial assessment of new technology solutions, ensuring value for money and compliance.
• Partner with Finance, Information Security, and Legal teams to ensure contractual obligations and governance standards are met.

Procurement & Governance Activities

• Support the National Technology Business Partners in advising the business on the demand process, ensuring all procurement-related requirements are clearly understood.
• Obtain cost approvals from the appropriate Service Line Head, Partner, or Digital Lead.
• Collaborate with the Technology Business Partner and relevant teams to ensure new technology requests are logged and routed correctly within governance processes.
• Ensure procurement activity complies with governance requirements, including any conflict checks requested by the Technology Business Partner or Governance Team.
• Request formal contracts and quotes from suppliers as required.
• Ensure all supporting documentation is completed, reviewed, and approved by Information Security, Legal, and National Technology.
• Keep systems and stakeholders updated with approvals and contract progress status.
• Request purchase orders to be raised and issued where required.
• Ensure suppliers agree to RSM UK's Supplier Code of Conduct and are set up on the accounts payable system.
• Proactively track contract expiry dates, check with the business if renewal is needed, and arrange renewals well in advance.

Licence Management & Optimisation

• Maintain oversight of software licence allocations, renewals, and usage across the firm.
• Ensure compliance with vendor licence terms, avoiding over-deployment or under-utilisation.
• Track true-up positions and forecast licence needs.
• Provide reporting on licence usage, availability, and potential cost optimisation opportunities.

Procurement & Supplier Management

• Manage IT procurement of software trials, new purchases, upgrades, replacement products, and supplier professional services.
• Lead contract negotiations and renewals with key suppliers, ensuring favourable terms, compliance, and value for money.
• Maintain a centralised contract register with clear visibility of renewal dates, terms, and costs.
• Build and maintain strong vendor relationships, acting as the key point of contact for IT suppliers.
• Partner with Finance, Information Security, and Legal teams to ensure contractual obligations and governance standards are met.
• Monitor software usage and licensing to optimise spend and reduce waste.
• Provide regular reporting and analysis on IT procurement spend, contract pipeline, and supplier performance.
• Support IT leadership and Technology Business Partners to support the sourcing and commercial evaluation of new technology solutions.
• Identify opportunities for cost savings, risk reduction, and process improvement within IT procurement.
• Maintain accurate records of software licence entitlements, allocations, and reassignments within the central contract register or licence management system.
• Work with IT operations and service owners to ensure licence usage aligns with contractual limits and audit requirements.
• Identify underused or redundant licences and coordinate reallocation or termination to reduce cost and improve efficiency.

Key Skills & Experience

• Proven experience in IT procurement, vendor management, or contract management (ideally in professional services or corporate environments).
• Strong knowledge of software licensing, SaaS models, and enterprise software contracts.
• Excellent negotiation, supplier management, and commercial skills.
• Strong understanding of procurement governance and compliance processes.
• Skilled in managing multiple stakeholders across IT, Finance, Legal, Information Security, and business service lines.
• Experience with procurement tools (e.g. Workday Strategic Sourcing, contract registers, spend trackers).
• Highly organised, detail-oriented, and proactive.

What We Offer

• The opportunity to shape how our firm manages IT procurement and vendor relationships.
• A collaborative and professional working environment within National Technology.
• Competitive salary and benefits package.
• Hybrid / flexible working arrangements.
• Ongoing professional development and career progression.

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Diversity and Inclusion at RSM
At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cultures feel they can bring their true self to work. Our clients come from all walks of life. We aim to achieve that same diversity of background, experience and perspective in our own teams, so that we can genuinely understand our client's needs. Diverse teams bring a broader range of ideas and insights to work. That's why we're working together to ensure our firm's principles and processes support a firm culture that embraces difference and strengthens inclusion.