Executive Assistant

Role purpose

This is a highly trusted, proactive role, providing comprehensive support to the joint CEOs.

The Executive Assistant will be a trusted partner to the CEOs, enabling them to focus on strategic priorities by ensuring the smooth and efficient management of their time, communications and key activities – managing schedules, coordinating priorities, supporting internal communications, and ensuring that interactions are efficient, professional, and aligned with organisational values.

Key responsibilities

• Provide high-quality, proactive support to senior leaders, including complex diary management, scheduling, and prioritisation of commitments.

• Coordinate internal and external meetings, ensuring thorough preparation including agendas, briefing materials, and follow-up actions.

• Act as a gatekeeper and facilitator, managing communications on behalf of senior leaders with professionalism and discretion.

• Support leaders to manage competing priorities, ensuring effective use of time and alignment with strategic objectives.

• Prepare presentations, reports, and correspondence to a high standard.

• Track key actions and deadlines, ensuring timely follow-up and delivery.

• Coordinate travel arrangements, including itineraries, accommodation, and expense management.

• Support the planning and coordination of key organisational activities, including leadership meetings and events.

• Maintain accurate records, files, and documentation, ensuring accessibility and compliance where required.

• Develop and improve administrative systems and processes to enhance efficiency and effectiveness.

• Build effective working relationships with internal and external stakeholders.

• Support the organisation of internal events, workshops and team activities.

• Handle sensitive information with a high level of discretion and professionalism.

• Support governance processes, including preparation of board or leadership materials and documentation.

Core Competencies

Essential criteria

• Proven experience in an Executive Assistant or similar senior administrative role.

• Experience supporting senior leaders in a fast-paced or complex environment.

• Exceptional organisational and time management skills, with the ability to manage competing priorities.

• Strong written and verbal communication skills, with high attention to detail.

• Ability to work proactively, anticipate needs, and solve problems independently.

• High level of discretion and professionalism when handling confidential information.

• Strong interpersonal skills with the ability to build effective working relationships.

• Proficiency in Microsoft Office.

• Ability to work autonomously while remaining aligned with organisational priorities.

Desirable criteria

• Experience supporting governance or board-level activity.