Executive Assistant
Role purpose
This is a highly trusted, proactive role, providing comprehensive support to the joint CEOs.
The Executive Assistant will be a trusted partner to the CEOs, enabling them to focus on strategic priorities by ensuring the smooth and efficient management of their time, communications and key activities – managing schedules, coordinating priorities, supporting internal communications, and ensuring that interactions are efficient, professional, and aligned with organisational values.
Key responsibilities
Provide high-quality, proactive support to senior leaders, including complex diary management, scheduling, and prioritisation of commitments.
Coordinate internal and external meetings, ensuring thorough preparation including agendas, briefing materials, and follow-up actions.
Act as a gatekeeper and facilitator, managing communications on behalf of senior leaders with professionalism and discretion.
Support leaders to manage competing priorities, ensuring effective use of time and alignment with strategic objectives.
Prepare presentations, reports, and correspondence to a high standard.
Track key actions and deadlines, ensuring timely follow-up and delivery.
Coordinate travel arrangements, including itineraries, accommodation, and expense management.
Support the planning and coordination of key organisational activities, including leadership meetings and events.
Maintain accurate records, files, and documentation, ensuring accessibility and compliance where required.
Develop and improve administrative systems and processes to enhance efficiency and effectiveness.
Build effective working relationships with internal and external stakeholders.
Support the organisation of internal events, workshops and team activities.
Handle sensitive information with a high level of discretion and professionalism.
Support governance processes, including preparation of board or leadership materials and documentation.
Core Competencies
Essential criteria
Proven experience in an Executive Assistant or similar senior administrative role.
Experience supporting senior leaders in a fast-paced or complex environment.
Exceptional organisational and time management skills, with the ability to manage competing priorities.
Strong written and verbal communication skills, with high attention to detail.
Ability to work proactively, anticipate needs, and solve problems independently.
High level of discretion and professionalism when handling confidential information.
Strong interpersonal skills with the ability to build effective working relationships.
Proficiency in Microsoft Office.
Ability to work autonomously while remaining aligned with organisational priorities.
Desirable criteria
Experience supporting governance or board-level activity.
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