Executive Assistant

PPL
London

Role purpose

This is a highly trusted, proactive role, providing comprehensive support to the joint CEOs.

The Executive Assistant will be a trusted partner to the CEOs, enabling them to focus on strategic priorities by ensuring the smooth and efficient management of their time, communications and key activities – managing schedules, coordinating priorities, supporting internal communications, and ensuring that interactions are efficient, professional, and aligned with organisational values.

Key responsibilities

  • Provide high-quality, proactive support to senior leaders, including complex diary management, scheduling, and prioritisation of commitments.

  • Coordinate internal and external meetings, ensuring thorough preparation including agendas, briefing materials, and follow-up actions.

  • Act as a gatekeeper and facilitator, managing communications on behalf of senior leaders with professionalism and discretion.

  • Support leaders to manage competing priorities, ensuring effective use of time and alignment with strategic objectives.

  • Prepare presentations, reports, and correspondence to a high standard.

  • Track key actions and deadlines, ensuring timely follow-up and delivery.

  • Coordinate travel arrangements, including itineraries, accommodation, and expense management.

  • Support the planning and coordination of key organisational activities, including leadership meetings and events.

  • Maintain accurate records, files, and documentation, ensuring accessibility and compliance where required.

  • Develop and improve administrative systems and processes to enhance efficiency and effectiveness.

  • Build effective working relationships with internal and external stakeholders.

  • Support the organisation of internal events, workshops and team activities.

  • Handle sensitive information with a high level of discretion and professionalism.

  • Support governance processes, including preparation of board or leadership materials and documentation.

Core Competencies

Essential criteria

  • Proven experience in an Executive Assistant or similar senior administrative role.

  • Experience supporting senior leaders in a fast-paced or complex environment.

  • Exceptional organisational and time management skills, with the ability to manage competing priorities.

  • Strong written and verbal communication skills, with high attention to detail.

  • Ability to work proactively, anticipate needs, and solve problems independently.

  • High level of discretion and professionalism when handling confidential information.

  • Strong interpersonal skills with the ability to build effective working relationships.

  • Proficiency in Microsoft Office.

  • Ability to work autonomously while remaining aligned with organisational priorities.

Desirable criteria

  • Experience supporting governance or board-level activity.

Posted 2026-05-15

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