Personal Assistant

Job title: Personal Assistant
Salary: £35,000 - £45,000 dep on exp + benefits
Location: London
Term: Permanent
Hours: Full-time (four days in the office)

The role

We are looking for a highly organised and professional individual to join us at The London Clinic as a Personal Assistant, providing exceptional support to two of our Executive Team, the Director of Philanthropy and the Commercial Director, as well as offering administrative support to an Executive Assistant. This role calls for someone who is not only a strong and professional communicator, but also proactive, energetic, and resilient, with the confidence to take initiative and the drive to see things through. You'll be highly organised, able to multi-task effectively, and skilled at building strong relationships at all levels.

You may already have experience as a Personal Assistant, but we also welcome applications from candidates with Senior Administration or Secretarial experience.

About us

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.

We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.

Responsibilities

• Managing complex diaries, prioritising meetings etc.
• Co-ordinate internal and external meetings and events, including logistics and attendee communications.
• Monitor and manage email inboxes, drafting responses.
• Arrange travel and accommodation for donor visits, conferences and development events.
• Assist in formatting and creating presentations, pitch decks and campaign materials.
• Review and proof-read documents, including letters, speech notes and campaign content.
• Support the planning and delivery of donor events and fundraising campaigns.

• Manage guest lists, RSVPs, seating plans and event logistics.
• Prepare event materials such as brochures, signage and welcome packets.
• Support onboarding processes for new team members reporting to the Executives.
• Support to the EA will include such tasks as the organisation of meetings, taking minutes, booking training for staff, co-ordination of tours for external visitors and any other ad-hoc duties as required.

Skills & experience

• Strong administration/PA or secretarial experience.
• Excellent communicator - strong command of the English language (written and spoken).
• Highly organised and able to meet deadlines.
• Able to work with ambiguity at times.
• Ability to prioritise and multi task effectively.
• Good IT skills, particularly MS office.
• Able to collaborate with fellow PA's/EA's to support with meeting requests.
• Calm under pressure.
• Excellent attention to detail.
• Tactful, diplomatic and discreet.
• Ability to build strong relationships at all levels.

Benefits

We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:

• Private Medical Insurance
• Contributory pension scheme (total contribution up to 20%)
• 25 days holiday plus bank holidays
• Life assurance (4 x salary)
• Travel season ticket loan
• A range of retail discounts

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

​​​​​​​The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.