Site Administrator

Site Administrator

Salary: £25,000 - £32,000

Place of work: London, UK

Reports to: Information Systems Manager

About MYCO

MYCO Contracts Ltd is a future-driven construction company committed to delivering complex projects with precision, passion, and purpose. We operate as a dynamic main contractor, known for our customer-focused delivery and single-line accountability. Collaborating with experts and stakeholders to drive environmental action, reduce greenhouse gases, and protect ecosystems.

Our mission is to help build a better quality of life for our people, customers, and communities. From mixed-use developments to hospitality refurbishments, we bring together all the skills needed under one roof, ensuring a seamless journey from preconstruction through completion and beyond.

Founded in 2017, operating from a small, single-person office, the company quickly expanded, prompting a move to settling into its current headquarters in London.

At MYCO, we believe that construction should be collaborative, integrated, and driven by excellence. Our approach is rooted in quality, sustainability, and a proactive mindset. We are proud to have delivered landmark projects, each reflecting our commitment to high standards and thoughtful design. We continue to push boundaries and redefine what’s possible in the built environment.

To learn more about our projects, values, and impact, see

This job description provides an overview of the key responsibilities for the Site Administrator role. It may be subject to change based on the evolving needs of the company.

Responsibilities and accountabilities can vary or change from time to time based on business / project requirements.

About the role

As a Site Administrator, your role is to support your site team with the project’s day-to-day operations. This includes managing and organising administrative tasks, coordinating schedules, handling communications, maintaining accurate records using the company EDMS (Procore) and other systems, and ensuring that site procedures and protocols are followed. Addressing any administrative challenges to enhance overall productivity and effectiveness of the project’s site team. Your ability to multitask, prioritise tasks, and communicate effectively is essential to the role.

Key Responsibilities

On boarding Support

Coordinating with and assisting the Head Office admin team in the on-boarding of new starters (which includes but is not limited to) setting up new IT equipment.
Document Management

Filing, scanning, uploading any hardcopy documents (RAMS Sign Off sheets etc.)
Promote the company’s paperless ethos and drive users to use soft copy documents.
Procore Document Control

Ensure drawings are up to date on the system and that the project team(s) are working to the latest revisions.
Providing team members (MYCO and MYCO’s supply chain) with ad hoc Procore training.
Add new starters to Procore.
Scanning and filing.
Generating reports of various tools (RFIs, Submittals, etc.) for the Design Manager / Site Team.
Office Management

Promoting the site office Clean & Tidy Office Space policy.
Replenishing printer cartridges, stationery, utensils, etc. as and when required.
Administrative Support

Support the delivery of CSR and S106 commitments, including coordinating activities, tracking progress, and liaising with relevant stakeholders.
Travel arrangements for site team members if applicable (booking trains and hotels).
Site meeting rooms and hot desk diary management when applicable.
Assisting in the planning and coordination of site team events.
Welcome visitors and guiding them to the appropriate person, office, or meeting room.
IT and Systems Support

Support the Information Systems Manager with tasks as required.
Essential requirements

Mandatory requirements
GCSE or equivalent (required)
Site based Administrative: 2 years (required)
Document control site management: 2 years (required)

Experience and knowledge
Familiarity with EDMS systems such as Procore (training will be provided)
Experience of capacity building, and organisational support
Health & Safety awareness or certifications (preferable)
Skills and abilities
Detail-oriented with a high level of accuracy
Ability to assist the project team deliver O&M Manuals
Be comfortable and confident on site and around various site teams
Ability to multi-task on different projects
Proactive and able to work independently as well as part of a team
Ability to handle sensitive information (in the form of Induction sheets etc.).
General IT skills, proficient user of Microsoft Office suite including Word, Excel, Outlook, and SharePoint
Excellent planning, organisational and time management skills
Excellent written and verbal English communication skills
Able to communicate complex concepts concisely to non-technical staff both in writing and verbally
Commitment to the mission, vision, and values of MYCO
Ability to read and understand drawings
Absolute adherence to MYCO’s policies

Benefits:
Company events
Company pension
Cycle to work scheme

HOW TO APPLY

APPLICATION

Please note: This role will be based in the UK. Applicants must have the right to work in the UK at the time of application. Please do not apply if this is not the case.

EMPLOYMENT ELIGIBILITY AND SAFEGUARDING DISCLOSURE

All offers of employment will be subject to 2 satisfactory references.

We will request information from your previous employers. By applying, the job applicant confirms their understanding of these recruitment procedures.

No agencies please: We do not accept unsolicited CVs from Recruitment agencies or alike, nor any terms & conditions associated.