Property Inventory Co-Ordinator (FTC)

Key Responsibilities:

• Conduct a detailed physical verification of all company assets across assigned properties.
• Record asset details (description, condition, location, value, serial number, etc.) and capture photographic evidence.
• Create and maintain a digital asset catalogue or register using the approved asset management system.
• Research, evaluate, and recommend suitable asset and inventory management software to meet company requirements.
• Implement the chosen software and train relevant team members on its effective use.
• Develop and document standard operating procedures (SOPs) for ongoing asset management — including tagging, maintenance, movement, and disposal.
• Ensure all data entered into the system is accurate, up-to-date, and aligned with company and audit requirements.
• Investigate any discrepancies or irregularities in the asset records and propose corrective actions.
• Work closely with Finance, IT, Operations, and Housekeeping departments to ensure alignment of asset management practices.
• Prepare regular asset status, movement, and audit reports for management.
• Support internal and external audits by providing accurate asset and inventory data.
• Maintain confidentiality and data protection standards when handling company information.
• Be available to work flexible hours, including weekends, as required to complete asset verification or project timelines.
• Travel between company properties as required to perform asset verification and management duties.
• Perform other related duties as required by management.

Knowledge and Skills:

• Minimum 5 years’ experience in a similar asset, inventory, or facilities management role (Desirable)
• Strong understanding of asset tagging, tracking, and inventory control systems (Essential)
• Knowledge of asset management software (e.g., AssetTiger, EZOfficeInventory, or similar) (Desirable)
• Excellent organisational and documentation skills with strong attention to detail (Essential)
• Proficiency in Microsoft Office and data management tools (Essential)
• Basic photography and digital documentation skills (Essential)
• Ability to work independently and manage projects across multiple properties (Essential)
• Strong communication, coordination, and reporting abilities (Essential)
• Experience in setting up or improving asset management processes (Desirable)
• Full UK Driving Licence (Desirable)
• Willingness to travel between company locations (Essential)