People Operations Assistant / Office Manager

Canvas Offices builds workplaces people genuinely want to be in. As we grow, so does the complexity of running our team well — and that's where you come in.

This is a generalist role for someone energised by variety. You'll act as the operational backbone for the People function, spanning HR admin, onboarding and offboarding, culture, recruitment coordination, AI-enabled process improvement and office management. It's a role with genuine breadth and room to grow.

What you'll do

People ops & HR admin

• Own the employee lifecycle end-to-end — contracts, right-to-work, probation tracking, leaver processing and everything in between

• Deliver a consistent, well-managed onboarding and offboarding experience for every starter and leaver – Support payroll, benefits administration (NEST, Vestd) and absence tracking

• Maintain clean, accurate records across HiBob

Culture & employee experience

Continuously look for ways to improve the employee experience across the full lifecycle

Coordinate team events, socials and all-hands — managing logistics from venue to format

Support engagement initiatives and flag themes to the Head of People

Recruitment coordination

• Own the recruitment process on TeamTailor — posting roles, managing pipelines and scheduling interviews

• Be the first point of contact for candidates, reflecting Canvas's brand and warmth throughout

Technology & AI

• Own the relationship with our third-party IT provider, ensuring seamless IT setup for starters and clean offboarding for leavers

• Support the adoption of AI tools across the People function and identify opportunities to automate repetitive tasks

• Help evaluate and embed new tools and integrations, documenting processes as they evolve

Office management

• Oversee the day-to-day running of 175 High Holborn — facilities, supplies, vendors and H&S compliance

• Act as a visible, welcoming presence in the office, setting the tone for how the space feels

What we're looking for

• Experience in People role(s) or office management — or a strong generalist background across both

• Confident using HRIS platforms and ATS tools (HiBob and TeamTailor experience a plus)

• Genuinely curious about technology and AI, with a willingness to build capability in this area

• Highly organised, discreet and able to manage competing priorities without dropping the detail

• Warm, proactive and someone who takes ownership

What we offer – Real ownership across a varied, high-impact remit. A close-knit team that moves fast and values contribution over hierarchy. A beautifully designed workspace in central London, Competitive salary, benefits and room to grow as Canvas scales.