Executive Personal Assistant / Executive Associate

Executive Personal Assistant / Executive Associate

Location: London

Salary: DUE

Salary band: Dependant upon experience

Contract type: Permanent

Date posted: 20/05/26

Executive Personal Assistant / Executive Associate

Please note:Applications will only be considered where the CV demonstrates longevity and stability in previous positions.

Blue Legal is partnering with a leading organisation in the learning, development, and professional training sector to recruit an experienced Executive Personal Assistant / Executive Associate. This is a highly varied and dynamic hybrid role, combining executive support, operational coordination, event administration, and property portfolio assistance.

Supporting the Managing Director, you will play a pivotal role in ensuring the smooth delivery of client training, coaching, and consultancy programmes while also providing comprehensive administrative, organisational, and property-related support. The position requires exceptional attention to detail, strong stakeholder management skills, and the ability to manage multiple priorities in a fast-paced environment.

Candidates with a strong background in executive assistance, personal assistance, senior-level administration, operational support, and the preparation of high-quality corporate presentations and documentation will be particularly well suited to this opportunity.

Key Responsibilities

Provide proactive executive and personal assistance support to the Managing Director.

Coordinate and schedule meetings, virtual conferences, workshops, and one-to-one coaching sessions with clients and internal stakeholders.

Manage invitations, attendance tracking, and follow-up communications to maximise engagement and participation.

Liaise with consultants, facilitators, actors, and external suppliers to ensure all programme materials and pre-session requirements are completed.

Coordinate with client contacts and internal teams regarding event logistics and technology, including Zoom and Microsoft Teams testing and setup.

Organise and oversee the delivery of virtual and in-person training events, workshops, and conferences.

Ensure the seamless execution of events and sessions from planning through to completion.

Prepare contracts, invoices, presentations, reports, and other business documentation to a professional corporate standard.

Monitor outstanding payments and maintain accurate administrative records.

Provide operational and administrative support relating to the Managing Director’s property portfolio and associated activities.

Support business operations, process improvements, and ad hoc projects as required.

Candidate Profile

Proven experience in an Executive Assistant, Personal Assistant, Executive Associate, or senior administrative support role.

Highly organised with the ability to manage multiple deadlines and competing priorities.

Strong communication and stakeholder management skills, with confidence engaging at all levels.

Advanced administrative and coordination capabilities with exceptional attention to detail.

Proficient in Microsoft Office, including the creation and formatting of professional PowerPoint presentations and business documentation.

Proactive, adaptable, and capable of working independently while maintaining a high level of professionalism and discretion.

Experience supporting operational activities, events, and property-related administration would be advantageous.

Interview Process

As part of the interview process, shortlisted candidates will be asked to prepare a one-page interview summary to assess note-taking, listening, analytical, and synthesis skills.

Once you have sent your CV, feel free to telephone me on 0207 118 3003.

Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.

Blue Legal offers the services of an employment agency for permanent work and an employment business for temporary work.

For more positions like these, check out our website at www.bluelegal.comor follow us on Twitter for the widest range of roles across the entire professional services sector @bluelegalrec