UNOPS ETMCO is recruiting for this position: Driver/Messenger based in Addis Ababa, Ethiopia. This is a local postion, and is hence open to Ethiopian nationals only. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

Under the general supervision of the Adminstration Officer in Ethiopia, the Driver/Messenger provides reliable and safe driving services and clerical support ensuring high accuracy of work. The incumbent demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. The Driver/Messenger provides driving services to the staff in the office, consultants and experts and UNOPS staff on mission. The incumbent also provides clerical support services inside and messenger services outside the office.

Functional Responsibilities

The Driver/Messenger will be responsible for the below listed tasks.

Driving Functions

Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport. Ensures cost-savings through proper use of vehicles through accurate maintenance of daily vehicle logs, provision of inputs for the preparation of the vehicle maintenance plans and reports. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Messenger Functions

Ensures prompt and accurate delivery of mails to all UN agencies, multilateral, bilateral, embassies and consular, government and non-governmental agencies/organizations operating from Addis Ababa. Delivers documents to the courier companies and other locations as required. Takes care of office documents for protocol clearance, the Ministry of Foreign Affairs, other government agencies, Embassies and other international organizations operating from Addis Ababa. Also collects all documents destined to UNOPS ETOH office. Assists on clerical work in the office when not performing messenger and driving functions. Specifically, S/he binds documents destined to the UNOPS ETOH office and other partners, and ensures that documents for filing are well arranged for easy tracking by the Support Service / Operation Staff. Expedite functions related to staff visa and customs formalities arrangement when required. Provide support for Admin Unit with office procurement by collecting proforma, bill payments for Ethio Telecom, collect procured items,. Support Procurement and Logistic Service

Provide support to the procurement team by facilitating the delivery of procured items, inspection works on received items such as conducting Pre Delivery Inspections, handover items to the relevant offices and partners Collect Receive Inspection Report (RIR) and ensure it is signed upon delivery of the shipment to the partner's warehouse and handover items to the relevant Ministry offices and other partners. Ensure final Good Receiving Notes (GRNs) are received after inspection of the delivered shipments by partners' representatives Facilitate the customs clearance, inspection, loading and unloading of any items that the office import including follow up each process with the concerned government offices

Results Expected:

The key result is accurate, safe and timely execution of the UNOPS office services Timely execution of delivery functions; Proactive handle and follow-up on procurement and logistics processes including pre delivery inspections, handovers, customs clearance, inspection, loading and unloading of imported items Client satisfaction based on feedback against performance and measurements; The office car is always in good and serviceable condition. Education/Experience/Language requirements

Education

Completion of Secondary School is required. A Technical Diploma in Automotive is an added advantage.

Work Experience

A minimum of three (3) years' work experience as a driver with safe driving record is required. Knowledge of driving rules and regulations and skills in minor vehicle repair is an asset. Experience working with UN/INGOs will be an advantage. Certifications A valid driver's license with minimum 3rd grade level is required. Language

Fluency in spoken, reading and written English is required. Knowledge of another UN official language is an asset.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (ICA) Contract level: LICA 3 (ICS3) Contract duration: Contract duration: Ongoing ICA - ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.' For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.