Team Secretary
- Providing secretarial and full administrative support to Senior Managers and their teams.
- Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
- Monitoring compliance standards for the team, including producing monthly management information reports.
- Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
- Arranging external meetings with Insurance firms and other large meetings e.g. away days, colleges including booking meeting rooms, visitors and arranging refreshments when required
- Collecting external visitors from reception as and when required
- Dealing with general correspondence and queries from firms and filing emails
- Planning and arranging domestic / international travel and processing expenses
- Attending internal (and possibly external meetings), minute-taking and chasing up actions.
- Willingly cover for colleagues (other Administrators and HoD PAs) to provide effective support to other teams across the department and division when required
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