Merchandising Admin Assistant

If you love beauty, you’re in the right place.

As the ultimate curator of over 100 of the most in-demand, highly innovative and boundary-pushing beauty brands, we are the go-to destination for worldwide beauty discovery.

Together through our neighbourhood stores, online presence and loyalty scheme, Space NK has built a flourishing community in which to discover beauty. The customer is at the heart of everything we do, and we will always endeavour to offer everything they need to help them explore, experiment, and enjoy our brands.

Merchandising Admin Assistant - Head Office

Key Responsibilities:

Stock Management

• Purchase order management – raising orders and sharing with Brands in a timely manner, ensuring PO dates accurately reflect booking dates and any potential changes.

• Maintain accurate supplier out of stock reporting across Navision and Excel to support availability reporting.

• Intake management – accurate management of the delivery schedule, ensuring delivery dates are met by brands and communicating any short shipments, late deliveries, and cancellations to the Merchandising team and wider business, understanding the impact to trade and stock availability.

• Under the guidance of the Merchandiser, ensure new line ranging and allocations are actioned accurately and in a timely manner in line with agreed launch dates.

• Assist with tester ordering and monitoring tester availability across stores and distribution centres.

• Support new product and brand launches by tracking SKU setup, stock availability, tester placement and highlighting any risks to launch dates.

• Support the management of the NPD critical path, including stock tracking, ranging, tester allocation and launch readiness.

Trading

• Produce and compile Monday trade reports, ensuring data accuracy and highlighting any anomalies or risks to the Assistant Merchandiser and wider team.

• Participate in trade and availability reporting for the category.

• Work closely with Inventory Merchandising to execute Store Recalls.

• Undertake monthly store visits to identify opportunities, risks and competitor activity.

• Ensure accurate input of markdowns and promotional activity into systems.

• Produce ad hoc financial and stock analysis as requested.

• Attend marketing and activation meetings to ensure stock is available to support launches, events, emails, pop-ups and promotional activity throughout the year.

• Maintain trackers relating to marketing launches, activations and promotional events to support trading performance.

Training And Development

• Develop an excellent working knowledge of all Merchandising systems including Qlikview, Navision and AGR.

• Develop a strong understanding of retail merchandising processes and basic retail maths.

• Build strong relationships and networks with cross-functional partners both internally and externally.

• Support in the training and onboarding of new starters where required.

• Take ownership of personal development and actively seek out training opportunities as required.

Qualifications, Knowledge and Experience

• Entry level role – previous merchandising experience is not essential, however retail or administrative experience would be advantageous.

• Exposure to a multi-brand or luxury retail environment would be beneficial.

• Strong Excel skills and good knowledge of Microsoft Office tools.

• Numerical with a strong level of mathematical competency and confidence working with data.

• Understanding of retail merchandising and trading principles would be advantageous but is not essential.

Competencies and Personal Attributes

• Analytical with a high level of accuracy and attention to detail.

• Excellent communication skills, both written and verbal.

• Strong organisational, planning and time management skills.

• Ability to work under pressure and use initiative to solve problems effectively.

• Self-motivated and able to work efficiently both independently and collaboratively.

• Enthusiastic, adaptable and open to change, with a willingness to take on new challenges.

• Resourceful, commercial and solutions orientated.

• Entrepreneurial mindset with a proactive approach to learning and development.

Please note that only successful candidates will be contacted.

All applicants must have the right to live and work in the UK.

If you want to find out more about us, what it is like to work for us, all about our benefits, and our pledges on Diversity, Inclusion and Belonging, please visit our website.

Space NK are an equal opportunities employer.

How We Will Use Your Information

We will use the information you provide to us with your job application to help us process your application for the specific job you have applied for. If you apply speculatively, we will process your application for the job/relevant business area that you detail within your email.

Please note that our current system does not use an automated filtering system.

All applications made via the website, through a third-party website or in-store will be kept on file for a period of 12 months.

This information will be retained and used to assess your suitability to similar positions that may arise in the future, or if the initial vacancy becomes live again during the 12-month period. If you would prefer us to not hold your information on file/ you wish to be ‘forgotten’ if you are not offered a position with Space NK, please email your ‘right to be forgotten’ to our recruitment email address with RIGHT TO BE FORGOTTEN as the title of the email. We will always inform you when we have deleted your application details, otherwise we will treat your application as consent to us holding this information.