Project Coordinator - Leading Boutique Exec Search Firm

We’re working with a dynamic boutique executive search firm who are known for pace, precision, and exceptional market insight. They are looking for a proactive, ambitious Project Coordinator to join their small, elite team headquartered in Soho, with ambitious plans to scale across the US and Europe. This is a high-impact Project Coordinator role at the centre of a fast-moving executive search business. This Project Coordinator will provide Founder-level support, combining executive support and project coordination to ensure searches run smoothly end-to-end. Working closely with senior leadership, this Project Coordinator will keep candidates, clients and internal teams aligned - with pace, polish and precision.

Project Coordinator Key Responsibilities:

• Provide Founder level executive support, including diary management, travel logistics and day-to-day execution
• Manage complex scheduling across multiple time zones
• Coordinate executive search projects from kick-off to close (timelines, deliverables, follow-ups)
• Manage complex scheduling across multiple time zones
• Produce polished client documentation (reports, scorecards, presentations, NDAs)
• Maintain accurate records in CRM and track pipeline / BD activity
• Assist with events and wider operational projects as needed

Project Coordinator Requirements:

• 2–3 years’ experience in a coordination / admin role
• Executive search experience preferred; alternatively, relevant experience in other professional services in a similar coordination role
• Strong Microsoft Office skills (especially PowerPoint + Excel) and comfort using CRM systems
• Highly organised, detail-driven, and able to manage multiple priorities under pressure
• Excellent communication skills, professionalism, and discretion

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.