Administration Apprentice - 18 month Fixed Term Contract

Summary

Working as part of the secretarial team based within our London office in an administrative role, you will gain an understanding of the variety of tasks that are undertaken to support your colleagues in the secretarial team, and fee earners and partners across the practice group.

Wage

£25,700 a year

CMS benefits package

Training course

Business administrator (level 3)

Hours

This role is 5 days a week in the office as all tasks undertaken in this role are purely office based. Monday - Friday, 9.30am - 5.30pm with 1 hour for lunch break.

35 hours a week

Start date

Monday 6 April 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

To support your ongoing learning and development, you will undertake the Business Administrator (with Legal) Level 3 Apprenticeship which is supported by our external training provider.

Our newly created Administrator Apprenticeship Contract will give you the opportunity to gain valuable on-the-job learning along with structured learning, with a competitive salary. It is for a fixed period of 18 months.

As an equal opportunities employer, following that period, you may be eligible to apply for other roles advertised in the business.

During your apprenticeship, you will become fully conversant in a variety of tasks which the wider team undertake.

These tasks include, but are not limited to:

• Scanning documents and filing them electronically, and in hard copy, for the relevant PA/Secretary or fee-earner
• Printing and photocopying documents as and when required by the relevant PA/Secretary or fee-earner
• A wide variety of general miscellaneous administrative tasks to include, but not limited to, matter closing, deeds scheduling, scanning of invoices and correspondence, creation of hard copy folders/files and maintenance of team library
• Delivery and collection of items from other practice groups or support departments
• Providing ad hoc support as required and undertaking tasks specific to your practice group area

Where you'll work

Cannon Place 78 Cannon Street
London
EC4N 6AF

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DAMAR LIMITED

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Business Administrator Level 3 Apprenticeship Standard

Requirements

Essential qualifications

GCSE in:

• English (grade 6)
• Maths (grade 6)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• A good team player
• A "can-do" & flexbile attitude
• Keep calm under pressure
• Good Outlook & Word knowledge