School Office Administrator Vacancy in Westminster -...

Marchant Recruitment
London
  • Office Administrator (School-Based Role)

  • Full-Time

  • Term Time Only

  • Westminster

A well-established and welcoming independent school in Westminster is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school.

Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism.

Key Responsibilities

Reception & Front Office

  • Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils

  • Answer telephone and email enquiries in a professional and timely manner

  • Coordinate incoming and outgoing post and general communications

  • Monitor pupil attendance, update school systems, and follow up on absences

  • Ensure safeguarding procedures are followed, including visitor sign-in and site security

Administrative Support

  • Support the Office Manager and wider team with general administrative tasks

  • Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor)

  • Assist with school communications, including parent correspondence

  • Support the organisation of internal events and school activities

  • Manage registers, attendance reporting, and daily administrative processes

Student Welfare & First Aid

  • Provide first aid support where required and maintain accurate records

  • Manage pupil medication and communicate with parents regarding welfare needs

Admissions & Pupil Administration

  • Support the onboarding of new pupils, including admissions processes and data management

  • Liaise with parents and external agencies regarding pupil information and transitions

  • Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes

Additional Duties

  • Assist with after-school clubs and extracurricular administration

  • Support school-wide processes such as census returns and data updates

  • Contribute to the wider life of the school and attend relevant training and development

Person Specification

Essential

  • Previous experience in an administrative or receptionist role (ideally within a school setting)

  • Strong organisational skills and attention to detail

  • Excellent communication and interpersonal skills

  • Proactive, flexible, and able to manage a varied workload

  • Confident ICT skills, including Microsoft Office

Desirable

  • Experience using school systems such as SIMS, Arbor or ParentMail

  • Understanding of school administration processes and safeguarding procedures

  • Experience working in a fast-paced educational environment

Personal Qualities

  • A positive, approachable, and professional manner

  • Strong team player with a willingness to support colleagues

  • Ability to build strong relationships with parents, pupils, and staff

  • Commitment to contributing to the wider life and ethos of the school

Working Hours

  • Monday to Friday (shift pattern between 08:00–18:00)

  • Term time only, including attendance on designated inset days

How to Apply

If this sounds like the right role for you, please submit your CV below.

Posted 2026-04-01

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