School Office Administrator Vacancy in Westminster -...

• Office Administrator (School-Based Role)

• Full-Time

• Term Time Only

• Westminster

A well-established and welcoming independent school in Westminster is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school.

Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism.

Key Responsibilities

Reception & Front Office

• Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils

• Answer telephone and email enquiries in a professional and timely manner

• Coordinate incoming and outgoing post and general communications

• Monitor pupil attendance, update school systems, and follow up on absences

• Ensure safeguarding procedures are followed, including visitor sign-in and site security

Administrative Support

• Support the Office Manager and wider team with general administrative tasks

• Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor)

• Assist with school communications, including parent correspondence

• Support the organisation of internal events and school activities

• Manage registers, attendance reporting, and daily administrative processes

Student Welfare & First Aid

• Provide first aid support where required and maintain accurate records

• Manage pupil medication and communicate with parents regarding welfare needs

Admissions & Pupil Administration

• Support the onboarding of new pupils, including admissions processes and data management

• Liaise with parents and external agencies regarding pupil information and transitions

• Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes

Additional Duties

• Assist with after-school clubs and extracurricular administration

• Support school-wide processes such as census returns and data updates

• Contribute to the wider life of the school and attend relevant training and development

Person Specification

Essential

• Previous experience in an administrative or receptionist role (ideally within a school setting)

• Strong organisational skills and attention to detail

• Excellent communication and interpersonal skills

• Proactive, flexible, and able to manage a varied workload

• Confident ICT skills, including Microsoft Office

Desirable

• Experience using school systems such as SIMS, Arbor or ParentMail

• Understanding of school administration processes and safeguarding procedures

• Experience working in a fast-paced educational environment

Personal Qualities

• A positive, approachable, and professional manner

• Strong team player with a willingness to support colleagues

• Ability to build strong relationships with parents, pupils, and staff

• Commitment to contributing to the wider life and ethos of the school

Working Hours

• Monday to Friday (shift pattern between 08:00–18:00)

• Term time only, including attendance on designated inset days

How to Apply

If this sounds like the right role for you, please submit your CV below.