Renewals Administrator

Renewals Administrator – London

Join a highly respected practice that is renowned for its expertise across patents, trademarks, designs and related legal matters. The team combines professionalism with a friendly, collaborative culture, placing a strong emphasis on career development, wellbeing and inclusion. This is an excellent opportunity to work in a supportive environment where your contributions are valued and you can make a real impact on the team's success.

The Role:

This position offers the opportunity to play a key part in managing legal records and renewals. You will ensure all filings and renewals are accurate and up to date, working closely with colleagues across multiple practice areas. The role also includes helping to improve processes and supporting the development of junior team members.

Key Responsibilities:

• Coordinating patent and design renewals, including reminders, fee payments and reporting
• Maintaining and updating records in the case management system
• Reviewing incoming renewal information from overseas agents and advising colleagues or clients as needed
• Investigating and resolving queries related to renewals
• Preparing regular and ad hoc renewal reports for internal teams and clients
• Contributing to improvements in workflows and procedures
• Supporting and guiding junior team members where required
• Taking on specific projects to enhance team operations

Additional Responsibilities:

• Assisting with general administrative support within the department
• Handling incoming emails and queries related to records

Who We're Looking For:

• Experience in a renewals or records-focused role
• Strong IT literacy (Word, Excel, Outlook)
• Well-organised and able to manage multiple priorities efficiently
• Comfortable working to deadlines under pressure
• Strong attention to detail and accuracy
• Good interpersonal skills and able to work collaboratively
• Initiative-driven, proactive and capable of working independently
• Previous supervisory experience is a plus but not essential

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