Senior Project Co-ordinator

We are looking to hire a Senior Project Coordinator who can deliver successful projects with planning, communication, documentation, and other related project tasks. This role works within the PMO team, reporting into the Director of the PMO.

The Senior Project Coordinator will work closely with cross-functional teams, and stakeholders to ensure business projects stay organised, on schedule, and aligned with business objectives. The ideal candidate is highly organised, detail-oriented, patient, a good communicator and skilled at managing multiple tasks in a fast-paced environment.

This is a permanent position. This role will be hybrid based in the London office 3 days a week, working to support a business that operates across exciting, award-winning brands like Sky HISTORY and Crime+Investigation.

Key Responsibilities:

Project Coordination

• Assist the Director of the PMO in coordinating project activities, timelines, and deliverables.

• Manage your own projects and continue to grow and develop your project management skills.

• Maintain project documentation including schedules, status reports, meeting notes, RAID logs (risks, actions, issues, decisions), and change logs.

Communication & Stakeholder Coordination

• Serve as a central point of contact for project communications.

• Schedule and facilitate meetings, prepare agendas, capture minutes, and track follow-up actions.

• Support effective communication between cross-functional teams, vendors, and stakeholders.

Tracking & Reporting

• Monitor project progress against plans and report updates to project managers and leadership.

• Update trackers and plans.

• Escalate risks, issues, or delays to the Director of the PMO or Sponsor when necessary.

Resource & Logistics Support

• Assist with resource coordination, ensuring team members are aware of deliverables and timelines.

• Coordinate logistics such as workshops, training sessions, or vendor meetings.

• Support procurement activities, including gathering requirements or tracking purchase orders.

Process Compliance & Quality Support

• Ensure adherence to project methodologies, governance processes, and PMO standards.

• Help maintain consistent use of templates, checklists, and processes across projects.

• Contribute to quality assurance efforts by reviewing documents and verifying data accuracy.

To be successful in this role, we are looking for someone who can demonstrate the following key competencies:

• Organisation & Time Management

• Communication & Stakeholder Engagement

• Patience & Determination

• Collaboration & Teamwork

• Initiative & Adaptability

• Attention to Detail

Minimum Requirements:

• Experience coordinating projects in a timeline driven environment.

• Strong interpersonal skills – communication, teamwork and organisation.

• Experience understanding and documenting workflows and processes.

• Ability to learn independently and to demonstrate and apply your learnings.

Desirable Requirements:

• Experience in media broadcast.

• Experience working within or alongside a PMO or structured governance framework.

• Exposure to Agile or hybrid delivery environments.

• Familiarity with workflow optimisation, automation, or AI-enabled tools.

• Exposure to coordinating projects.

About Us

At Hearst Networks, we share stories that matter, inspiring and exciting our audiences with hit US franchises (The Curse of Oak Island, Pawn Stars), must-see docudramas (Royal Kill List and Colosseum), and original commissions (Sex: A Bonkers History with Amanda Holden, Royal Autopsy, Cops Gone Bad with Will Mellor). Over the past few years, we’ve championed our own original programming and relished in the successes of recent series’ such as The Unbelievable with Dan Aykroyd, Great Escapes with Morgan Freeman, The Prison Confessions of Gypsy Rose Blanchard and Royal Mob.

We welcome talented candidates with infectious enthusiasm and creativity, who love what they do, and are ready to learn, develop and thrive. Here you’ll find a community of innovative, collaborative and inspiring people who aren’t afraid to embrace responsibility and try new things together, as a team.

We are a certified Great Place to Work® with a motivated and supportive culture that believes in working to live, not just living to work. Every employee has a voice and is encouraged to be themselves and be ambitious. With offices in Rome, Madrid, London, Warsaw, Munich and Johannesburg, we are a truly international organisation that celebrates difference and diversity.

As an inclusive employer, we value the diversity of our teams and want our workforce to reflect our wider society. We encourage and welcome applications from people from under-represented backgrounds and are keen to make sure we are inclusive and accessible to all. Please do let us know if you require any adjustments or assistance for meetings and communications with you when you apply for a role with us.

Hearst Networks Values

Curiosity is what drives us to question, explore, and innovate. We approach challenges with an open mind, ready to grow and evolve as the world changes around us. When we stay curious, we keep learning, discovering fresh opportunities, and pushing the boundaries of what’s possible.

Courage is showing up as your true self, with confidence and heart, even when the road ahead feels uncertain. It’s about owning our choices, stepping beyond our comfort zone, and creating new paths and opportunities to explore for both our company and yourself.

Care is part of everything we do - how we treat each other, approach our work, connect with our partners and the world. It’s about creating a culture where everyone feels included, respected, and truly supported. By acting with care, we nurture trust within our teams, building meaningful relationships throughout our company.