Personal Assistant to an Executive Director and a Corporate Director

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. This is a fixed-term secondment opportunity to join Trust Headquarters as Personal Assistant to an Executive Director and a Corporate Director. The postholder will provide high-quality administrative and personal assistant support, enabling senior leaders to operate effectively and maintain strategic oversight across the organisation. Key responsibilities include managing complex diaries and inboxes, coordinating meetings and delegated projects, and acting as a trusted first point of contact for senior internal and external stakeholders. The role requires excellent judgement, discretion, and communication skills, with the ability to prioritise competing demands and maintain momentum across a varied portfolio. The postholder will handle confidential matters with professionalism, liaise with national and local bodies including the Department of Health and NHS England, and support the smooth running of Trust HQ. They will contribute to project delivery, governance support, and cross-cover planning, ensuring continuity of service during periods of absence. Additional duties include preparing agendas and minutes for meetings, managing travel arrangements, supporting recruitment and induction processes, and maintaining accurate records and databases. The role also involves supporting staff experience initiatives, coordinating events, and acting as a local lead for fire safety and environmental matters. This is a varied and visible role at the heart of the organisation, ideal for someone who thrives in a fast-paced, high-trust environment and enjoys making things run smoothly behind the scenes. Come and be a part of the best NHS trust in England to work for, according to our staff* * UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row. UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?