Administrative & Marketing Coordination Intern - London (UK)

smartTrade Technologies is a software publisher specializing in the trading and finance sector. Its clients primarily include investment banks, stock exchanges, brokers, and pension funds. smartTrade enables real-time computerized management of financial flows among these different stakeholders.

Joining smartTrade means becoming a part of an innovative and international company with offices in Aix-en-Provence, London, Geneva, New York, Toronto, and Tokyo.

Skill development and career progression are top priorities at smartTrade, offering employees numerous opportunities for learning, advancement, and mobility. Sports and their values of teamwork, performance, and dynamism are integral to the company's culture.

We’re looking for a motivated and detail-oriented Administrative & Marketing Coordination Intern to support our Marketing team in managing events, awards, logistics, and daily coordination tasks based in London.
This is a great opportunity to gain hands-on experience in an international company at the crossroads of operations, marketing, and project management .

Your main responsibilities

Administrative & Coordination

- Manage event and award tracking spreadsheets (Excel / Google Sheets)

- Maintain well-organized digital and physical filing systems

Project & Time Management

- Track multiple deadlines (business cards, awards, conferences, payments, shipments)

- Prioritise tasks to meet all timelines efficiently

Data Entry & Record Keeping

- Update award and conference information accurately

- Log invoices, contracts, and shipment details systematically

- Monitor invoices, payments, and contracts

- Liaise with Finance or vendors to ensure timely processing

Logistics & Vendor Coordination

- Oversee shipping, event setup, and material distribution

- Coordinate with couriers and suppliers for marketing materials

Marketing & Design Support

-Assist in preparing and distributing marketing collateral

- Ensure brand materials are stocked, updated, and correctly distribute

- Support with design tasks (business cards, campaign visuals

- Maintain the marketing cupboard and organise shipments to other offices when needed

Specific tasks

- Awards: Keep tracking files up to date and ensure timely entries

- Conferences: Maintain conference lists and identify new opportunitie

- Event logistics: Track contracts, payments, shipping, and invoices systematically

What we’re looking for

- Highly organised and detail-oriented, with strong administrative skill

- Proactive, reliable, and comfortable managing multiple prioritie

- Skilled in logistics, event coordination, and vendor communication

- Team player with strong communication and problem-solving abilities

- Excellent written and spoken English is mandatory

- Proficient in Excel / Google Sheets and Google Drive

- Basic knowledge of Photoshop , InDesign and Canva (a plus)

- Familiarity with CRM or event management tools is a plus

Conditions

📍 Location: London
💶 Allowance: National Minimum Wage
🕒 Working hours: Legal time