Attendance & Admissions Officer - Independent School -...

Attendance & Admissions Officer - Independent School - Southwark

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

An exciting opportunity has arisen for an experienced and highly organised Attendance & Admissions Officer to join a respected Independent School in Southwark . The school is seeking someone who can take ownership of attendance and admissions administration while providing an efficient, professional and welcoming service to students, parents and prospective families.

This is a particularly varied support role, combining accurate data and record keeping with regular communication with families and colleagues. The successful candidate will need to be confident managing sensitive information, following established procedures and communicating appropriately when dealing with attendance concerns or admissions enquiries.

You will work closely with members of the senior leadership team, pastoral staff, teaching colleagues and the wider administration team. The role would suit an experienced school administrator, attendance officer or admissions professional who is looking for a permanent position within a well-organised school environment.

Attendance & Admissions Officer Role

• Full-time, permanent position.

• Southwark.

• As soon as possible start.

• Responsibility for attendance administration and admissions support.

• Monitoring daily attendance and punctuality.

• Maintaining accurate student records.

• Communicating with parents and carers.

• Supporting admissions enquiries and processes.

• Preparing attendance information and reports.

• Working closely with pastoral and safeguarding teams.

The position requires a strong eye for detail because attendance and admissions information must be accurate and consistently updated. At the same time, the successful candidate will need excellent interpersonal skills because the role involves regular contact with families.

School Information

This is a well-established Independent School in Southwark with a strong academic and pastoral ethos.

The school is committed to providing students with a structured and supportive environment in which they can achieve academically while developing confidence, independence and responsibility.

The school understands the importance of strong attendance in supporting students' education. Regular attendance allows pupils to remain engaged with their learning, maintain positive relationships with peers and benefit fully from the opportunities available to them.

Admissions are also an important part of the school's relationship with families. Prospective parents and students should receive clear, timely and professional communication throughout the admissions process.

The successful Attendance & Admissions Officer will therefore have an important role in representing the school and ensuring that administrative processes are managed efficiently.

Staff work collaboratively across academic, pastoral and administrative teams. The school values professionalism, attention to detail and a willingness to take responsibility.

Attendance & Admissions Team

You will work across two closely connected areas of school administration.

On the attendance side, you will monitor registers, follow up unexplained absence and lateness, maintain accurate records and provide relevant information to staff.

On the admissions side, you will support prospective families, maintain records, arrange appointments and assist with documentation and communications.

The successful candidate will need to manage both areas effectively while ensuring that confidential information is handled appropriately.

Key Responsibilities

• Monitor student attendance on a daily basis.

• Check registers for missing or inaccurate information.

• Follow up unexplained absences promptly.

• Contact parents and carers regarding attendance concerns.

• Monitor patterns of absence and lateness.

• Maintain accurate attendance records.

• Prepare attendance reports for relevant staff.

• Support senior leaders with attendance information.

• Liaise with pastoral staff regarding individual attendance concerns.

• Escalate significant concerns appropriately.

• Maintain records of communication with families.

• Support attendance meetings where required.

• Assist with attendance improvement initiatives.

• Ensure attendance procedures are followed consistently.

• Respond professionally to parent and carer enquiries.

• Support the admissions process from initial enquiry through to relevant administrative stages.

• Maintain accurate records of prospective and current students.

• Respond to admissions enquiries by telephone and email.

• Arrange appointments, meetings and visits.

• Prepare admissions documentation.

• Assist with organising admissions events.

• Liaise with prospective families professionally.

• Ensure relevant forms and records are completed accurately.

• Update school databases and administrative systems.

• Maintain confidentiality at all times.

• Assist with producing admissions and attendance reports.

• Support wider administrative tasks during busy periods.

• Work closely with colleagues across the school.

• Follow safeguarding and data protection procedures.

• Maintain a professional and welcoming approach.

Experience and Requirements

The ideal candidate will have previous experience in school attendance, admissions, administration or a similar education-based role.

Experience working with school information management systems would be highly advantageous, particularly where the candidate has responsibility for maintaining student records.

You should be confident communicating with parents and carers and able to deal with sensitive situations calmly and professionally.

The successful candidate will demonstrate:

• Previous administrative experience.

• Experience within a school or education environment is desirable.

• Strong organisational skills.

• Excellent attention to detail.

• Confident communication skills.

• Ability to manage confidential information.

• Experience using databases and Microsoft Office.

• Strong numerical and data-handling skills.

• Ability to identify patterns and discrepancies.

• Excellent record-keeping skills.

• Ability to manage competing priorities.

• Professional telephone manner.

• Confidence communicating with families.

• Ability to work independently.

• Ability to work effectively within a team.

• Good judgement and discretion.

• Commitment to safeguarding and student welfare.

Safeguarding

The successful candidate will be expected to work within the school's safeguarding framework and understand the importance of accurate attendance records and appropriate escalation of concerns.

All relevant pre-employment and safeguarding checks will be completed.

Application

If you are an organised and confident Attendance & Admissions Officer looking for a full-time, permanent opportunity within an Independent School in Southwark, this could be an excellent next step.

Please send your application for this Attendance & Admissions Officer position through as soon as possible.