Administrator (International Schools)

The successful candidate will be detail-oriented, organised and excellent at communicating with people. The ability to take initiative and to work to deadlines, as well as maintaining confidentiality are essential. This is a key role to support the senior staff of King’s International in various aspects. The International Administrator will collaborate closely with the whole King’s International team as well as work independently.

King’s International is in an exciting phase of growth and responsibilities may change.

Strategic Support & Coordination

• Manage diaries for senior King’s International staff, including scheduling and coordinating meetings.

• Plan ahead for the week, term, and year by entering key dates and recurring events into calendars.

• Support the preparation of presentations and coordination of King’s International networking events.

• Assist with the collation and production of papers and minute-taking for committee meetings in overseas schools.

• Assist with planning and administration of the King’s Camp, including on-the-ground support to ensure smooth operations.

Project Management

• Assist in developing and tracking project plans to ensure timely delivery.

• Organise meetings with external partners and circulate relevant paperwork in advance.

• Draft accurate and timely meeting minutes; maintain action logs and follow up on outstanding tasks.

• Support the delivery of project reports for internal and external stakeholders.

• Contribute to drafting and achieving project deliverables to a high standard.

Staff Recruitment

• Provide administrative support for international teacher recruitment.

• Maintain and analyse candidate databases to inform recruitment strategy.

• Support the organisation of online and in-person recruitment events.

Partner School Visits & Quality Audits

• Organise and manage the administrative aspects of online and in-person quality audits.

• Support follow-up activities including drafting reports in the King’s house style.

• Coordinate travel arrangements for King’s International staff visiting partner schools.

• Plan and organise visits from existing and prospective partner schools to King’s College School, Wimbledon.

Communications & Newsletters

• Support the Head of Marketing in creating content about King’s International and its network of schools for newsletters and publications.

• Contribute to the creation and distribution of King’s International newsletters across the school network.

Meeting & Event Preparation

• Prepare for regular and ad hoc meetings: book rooms, draft agendas, prepare documents, and take minutes.

Team Administration

• Maintain the weekly fire log.

• Oversee and analyse the weekly staff hours tracking document.

• Carry out digital filing and maintain records of key communications.

The Person

• Driven by and committed to excellence and the highest standards

• Calmness, proactivity and positivity under pressure

• Strong administration and planning skills

• Exceptional attention to detail and accuracy

• A high degree of personal motivation, initiative and energy

• Adaptability and flexibility, with the ability to prioritise effectively, manage a busy workload, work independently

• Excellent verbal and written communication skills

• Excellent IT skills (including MS Office)

• A proactive approach and a commitment to ongoing improvement and development

• An understanding of confidentiality and the highest standards of discretion

• High levels of interpersonal skills

• Resilience, dedication and a willingness to go the extra mile as needed

• Inclusive personality able to develop positive working relationships across the King’s community in Wimbledon and internationally

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

To apply for this role, please visit our website via the apply button.

Closing date: 9am on Tuesday 23rd September 2025.

Interview date: Monday 29th September 2025.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.