Workplace Coordinator in Greater London

Job description

I S L A N D B R I D G E

Role: Workplace Coordinator

Location: Mayfair, London

Hours: Full time, in-person

Level: Associate

About the role

We are seeking a dynamic and dedicated workplace coordinator to join our mission-driven team, focused on providing an exceptional experience for our UHNW clients and our investment and family office teams. This role is integral to creating a welcoming and efficient office environment which is an essential part of our highly collaborative culture. We believe deeply in the value of human interaction, and this role supports that philosophy at the very heart of our business.

This is a unique opportunity to lead front-of-house operations and deliver exceptional support in a fast-paced environment. Islandbridge is a purpose-driven multi-family office regulated and authorised by the FCA in the UK and SEC in the US, and we are proud to be a B Corp, committed to people and the planet.

Responsibilities Overview

• Oversee the day-to-day operations of our Mayfair office to ensure a seamless and enjoyable experience for team members and guests.
• Lead front-of-house relations – greeting visitors, and delivering a hospitable and professional experience.
• Ensure all office areas, are set up each morning, kept tidy throughout the day and are regularly re-set.
• Liaise with the Marketing team and support across company events, podcast recording and related activities as required.
• Provide first-line support for basic AV and video conferencing set-up in meeting rooms and office areas, and liaise with IT and facilities service providers.
• Collaborate across our Platform, Investment and Family Office teams to provide support on a wide range of operational tasks.
• Coordinate stock, kitchen, and bathroom supplies, placing weekly orders, coordinating post/ courier needs and liaising with suppliers.
• Support onboarding for new joiners, including desk setup, welcome tours, introductions, and tech coordination.
• Oversee basic facilities administration and coordinate office maintenance.
• Step in to support the team during periods of travel or leave.

Ideal Candidate

• Proven experience in guest services, hospitality, or front-of-house roles.
• Strong organisational and multitasking skills within a fast-paced office environment.
• Excellent written, verbal and interpersonal communication skills.
• Confident, outgoing, and thrives in a fun, creative, and professional setting.
• Actively using AI tools on a daily basis; open to experimenting with new technologies.
• Curious, capable, and adaptable with general tech and digital tools.
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams)
• Acts with integrity and always understands the importance of confidentiality.
• Takes pride in their work and is a bar raiser.
• Highly dependable with a proactive, “no task too small” mindset.
• While a university degree is preferred, we also encourage applications from high-achieving school leavers seeking a unique career path

This is a full-time, on-site role based at our Mayfair office, where you’ll be part of a fun, creative, and highly professional environment.

We offer competitive compensation, aligned with entry-level operations and support roles for recent graduates in London.

Islandbridge has a proven model for developing high performers, with support for professional training, career development, sporting interests, and volunteering days. Growth in this role will align with your strengths and contributions, with clear opportunities for development.

We are a certified B Corp and an equal opportunities employer that places diversity, inclusion, and values at the centre of everything we do.

Please send your application to [email protected] .

All applications must include a cover letter, explaining :

• Why you are attracted to this role.
• What you think you could bring that would be a bar raiser for the firm.
• What your salary expectations are and the earliest date you are able to start if successful.

Extra information

Status

Open

Education Level

Secondary School

Location

Greater London

Type of Contract

Casual / Part Time Jobs

Published at

01-11-2025

Profession type

Management

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English