Admin Assistant

Description

About the company
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors, and Hair and Make-Up Designers in Film, Television, Commercials, and Music Videos. As a company, we pride ourselves on being passionate about Film and the brilliant stories that stem from a wonderfully talented collaborative team who are often overlooked. We love being creatively and logistically involved in the projects our clients make, facilitating new collaborations, and negotiating the best deals possible. We believe in our clients and will protect and fight for them to ensure they are treated fairly, while supporting their careers at every stage.

The role (Temporary, Part-Time, 6-Month Contract)
We are looking for a proactive and tech-savvy Overflow Assistant to join our team on a 6-month temporary basis. This role is part-time (20 hours per week, ideally mornings) and hybrid: 3 days in our De Beauvoir Block office, 2 days remote.
The focus will be to support the team with administrative tasks, project organisation, and CRM/data management. The ideal candidate will be a fast learner, flexible, detail-oriented, and full of energy, ideally with an interest in the Film & TV industry.

Essential requirements
Strong organisational skills and excellent attention to detail
Tech-savvy, confident with Google Workspace, CRMs, Slack, Trello and other digital tools
Experience working with data and maintaining systems (CRM, databases, spreadsheets, etc.)
Proactive, adaptable, and able to pick up tasks quickly!
Excellent communication skills and ability to prioritise competing deadlines
Positive attitude, collaborative energy, and flexibility to support where needed

Key responsibilities
General administrative support for Agents and the wider team
Supporting with client information: updating CVs, bios, web pages, and project details
Social Media Management (writing and scheduling newspieces for our social media platforms)
Maintaining CRM systems and ensuring accurate data entry
Assisting with contracts, deal memos, invoicing, and tracking client projects
Providing project coordination support (tracking progress, preparing updates, flagging blockers)
Helping with occasional events, screenings, or award shows and festivals (as needed)
Supporting ad-hoc requests from Agents and the Operations team

Contract details
Contract: 6 months
Hours: 20 hours per week (ideally mornings)
Location: Hybrid

How to apply
If this sounds like the right opportunity for you, please send your CV along with a few lines on what drew you to this role and why you’d like to work at echo to Carla with the subject line: "Temporary Assistant Application".
We are looking for someone to start as soon as possible, so early applications are encouraged.
Deadline to apply: 19th September 2025.

Due to the high volume of applications, we will only be able to respond to shortlisted candidates.
Thank you!

Company Name

Duration

6 months

Location

London Hybrid working available

Posted on

9th Sep 2025

Apply by

23rd Sep 2025