Fellowship Assistant ( apprentice )

Summary

This role offers a unique opportunity to work on a wide range of events from small lunches and dinners to larger receptions and formal dinners while gaining an industry recognised qualification. You will learn how to plan, co-ordinate and deliver events from start to finish.

Wage

£25,250 a year

Excellent benefits

Training course

Event assistant (level 3)

Hours

Monday to Friday 9.30am - 5.00pm, but with out of hours events on and TOIL will be provided.

35 hours a week

Start date

Saturday 1 November 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• You will learn how to plan, co-ordinate and deliver events from start to finish
• Your responsibilities will include; supporting event logistics, liaising with suppliers, preparing materials, updating guest lists, project planning and CRM systems management
• Alongside the practical side you will develop strong communications, organisation, budgeting and problem solving

Where you'll work

6 Frederick's Place
London
EC2R 8AB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GINGER NUT MEDIA LIMITED

Training course

Event assistant (level 3)

What you'll learn

• Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
• Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
• Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
• Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
• Operational: Use software packages to create word processing and spreadsheet documents.
• Operational: Contribute to reports, event project plans and written presentations for clients
• Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
• Operational: Show careful attention to regulations and internal policies.
• Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
• Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
• Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
• Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
• Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
• Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
• Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
• Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Training schedule

Event Assistant Level 3.

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

More training information

Training will be provided by Ginger Nut Training. Ginger Nut’s delivery is based on a remote, blended model of one-to-one tutor sessions every 4 weeks, group sessions, webinars, online courses, video, and additional support where required. Apprentices are allocated a tutor to guide them through the training, conduct regular meetings and prepare for End Point Assessment. Our tutors are industry experts with relevant industry experience in addition to teaching and coaching expertise.

To support learning, we utilise online resources mapped to the apprenticeship and all learners are given access to LinkedIn Learning, and other bespoke channels designed to support their apprenticeship.

Requirements

Desirable qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)
• Non specific (grade 4)
• Non specific (grade 4)
• Non specific (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative
• Non judgemental
• Patience