Event Project Manager (4 month FTC)

4-month contract Start date: 13 July - 13 November 2026
Salary: £42,000 per annum pro rata (equivalent to £14,000 for the 4-month fixed-term contract)

ABOUT US:

BMI has been bridging the gap between students and institutions globally since 1987. Today, our tailored recruitment solutions connect students on continents from Africa to Asia, Europe to the Middle East and the Americas. As leaders in international student recruitment fairs, Scholarship Forums, and international high school counsellor workshops, our recent partnership with Times Higher Education enhances our reach. The acquisition brings together two globally renowned brands in higher education, with a reach of over 15 million prospective international students each year.

JOB SPECIFICATION:

An opportunity for an experienced project manager to manage several high-profile international education related events for a 4 month FTC. The ideal candidate will have been working in a fast-paced environment managing multiple projects and customers.

This role covers two specific events:

South America Counsellor Workshop:

You will oversee and manage the client side and operational logistics of the South America Counsellor Workshop taking place in Bogota, Colombia on 30 September to 2 October 2026

Global Scholarship Forum:

You will oversee and manage the delegate side and support the operational logistics of the Global Scholarship Forum taking place in Sesimbra, Portugal on 5-6 November 2026

Key Responsibilities:

• Strategic Planning: Assist in strategic planning of the events to meet business goals and budgets

• Event Management: Plan, coordinate, and execute these two large-scale international events, ensuring seamless logistics, budget adherence, and high-quality delivery.

• Stakeholder Management: Collaborate with internal teams, external partners, vendors, and sponsors to establish strong relationships and ensure successful collaboration throughout the events lifecycles.

• Budgeting and Financial Oversight: Manage event budgets, negotiate contracts as required, monitor expenses, and optimise financial resources to achieve cost-effectiveness and maximise return on investment.

• Risk Management: Identify potential risks and develop contingency plans to mitigate them, including health and safety considerations, crisis management, and security protocols.

• Post-Event Evaluation: Conduct thorough evaluations of events, gathering feedback from attendees, analysing metrics, and identifying areas for improvement. Use insights to refine future event strategies.

• Work ethic: Ability to work under pressure, manage multiple projects simultaneously, and meet strict deadlines.

Operations and logistics

• Liaising and managing relationships with venues, contractors and local suppliers.

• Helping to compile the exhibitor manuals/handbooks and assist clients/delegates attending our events.

• Ensuring correct use of the Marcom booking appointment system, including setting up clients/delegates, offering support and training, chasing users and ensuring optimum user experience

• Keeping content up to date on the event websites

• Sending out invitations to delegates and managing the application workflow including chasing travel forms, passport/visa documentation, and travel confirmations

• Liaising with the Travel Consultant regarding delegate/counsellor travel arrangements

• Managing the hotel rooming lists for attendees

• Managing the client exhibitor list, including the creation of sales material as appropriate

• Liaising and managing our relationships with international clients, exhibitors, sponsors and partners.

• Assisting all clients with any participation issues and problem solving

• Receiving invoices from suppliers and arrangement with finance team for payment

• Managing an event budget and updating actual costs

IMPORTANT INFORMATION / REQUIREMENTS:

• Strong written and spoken English

• Robust skills in Microsoft Office especially Word and Excel as well as Google Sheets

• Minimum 4 years’ experience in fast paced student/event organisation

• Organised, committed, responsible, detail-oriented and self-disciplined