Executive Assistant

EXECUTIVE ASSISTANT

COMPANY : FLIGHTSTORY

REPORTING TO : HEAD OF EXECUTIVE OPERATIONS

ABOUT FLIGHTSTORY

FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity

YOUR MISSION

To enable the CEO // C Suite team to operate at peak performance by removing friction, protecting focus, and driving follow-through on key priorities with speed, discretion, and excellence across both business and personal life.

OUTCOMES

• CEO/CRO/C Suite team time is leveraged at the highest possible value calendar, priorities, and meetings are ruthlessly aligned with strategic goals

• Communication, information, and decisions flow clearly and quickly between the CEO/CRO/ C Suite team and all internal and external stakeholders

• High-priority tasks and projects are supported with fast, detail-perfect execution including meeting prep, research, slides, agendas, and follow-ups

• Operational and personal logistics (travel, events, household coordination) are handled seamlessly and proactively

• The CEO/CRO/C Suite team is one step ahead: briefed, protected, and focused on what matters most

• The executive’s personal life runs smoothly with complete discretion creating space for rest, and personal priorities

• The Flight HQ experience is energising and high-functioning, with the EA working closely with the Head of Happiness & Health to ensure the environment enables great culture, seamless operations, and performance excellence

WHAT SUCCESS LOOKS LIKE

• CEO/CRO/ C Suite team reports increased clarity, headspace, and focus

• Key meetings, communications, and decisions are well-prepped and well-followed-through

• Strategic projects are accelerated through effective support

• No surprises: issues are spotted early and resolved before they escalate

• The Flight HQ feels seamless, energising, and leadership-ready at all times

• The executive’s personal life is supported with discretion and care—creating space for rest and sustained high performance

WE'RE LOOKING FOR

• Execution Excellence: Operates with precision, urgency, and care. Nothing slips. Everything is on time, well-considered, and finished to the highest standard.

• Emotional Intelligence: Can read the room, anticipate needs, and manage up and across with calm, tact, and discretion.

• Prioritisation: Expert at protecting time and energy. Sees what’s truly important and can tactfully remove what isn’t.

• Problem Solving: Thinks ahead. Handles ambiguity with structure. Moves things forward without needing hand-holding.

• Communication: Clear, thoughtful, and fast – both written and verbal. Can draft emails, slides, or agendas with the voice of the exec.

• Judgement & Discretion: Trusted with sensitive information, difficult conversations, and high-pressure decisions.

THE IDEAL CANDIDATE

• Minimum 8+ years’ experience supporting a senior executive in a high-growth, fast-paced environment (start-up, media, venture, or similar)

• Thrives in a high-performance culture with big ambition and high standards

• Has worked closely with founders or execs and understands the boundaryless nature of modern leadership support confident managing business and private life in parallel with complete discretion

• Tech-native: fluent in G-suite, Slack, AI tools, and calendar/email management tools

• Comfortable in boardrooms and briefing decks one moment, solving practical admin issues the next

• Emotionally intelligent, calm under pressure, and able to manage up with confidence

• Takes pride in creating clarity and enabling others to lead at their best

• Collaborative and proactive partner to the Director of Happiness & Health in running an energising and well-functioning HQ

LOCATION

Shoreditch, London : We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.

INTERVIEW PROCESS

Screening Process - Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.

Phone Call with the Talent Team - You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.

1st Interview - This first stage will involve meeting your potential manager and team members.

2nd Stage Interview - Task - Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.

Final Stage Interview - The final interview involves meeting a Senior Stakeholder in the business.