Bid Writer - Social Housing and Construction

Position Title: Bid Writer

Department: Planned Maintenance

Reports To: Head of Bids

Location: North East London

Job type: Permanent

Hours: 40 hours per week

Job Overview:

The Bid Writer will play a crucial role in the growth and success of XYZ by preparing persuasive and winning bids. This role requires a proactive, driven individual with proven experience in bid writing.

Key Responsibilities:

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Primary Responsibility 1: Proposal Writing: Formulate high-quality submissions and when required post tender interview presentations to meet and exceed client specifications.

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Primary Responsibility 2: Cross-functional collaboration: Assemble and coordinate cross-functional teams from different divisions / departments across the company. Maintain clear and regular communication to ensure everyone is aligned with bid requirements and expectations. Organise and chair tender launch meetings. Ensure milestones and deadlines are met.

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Primary Responsibility 3: Win themes: Identity and then ensure win themes are effectively articulated throughout the bid response, demonstrating a clear understanding of client needs and how XYZ can meet them.

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Primary Responsibility 4: Risk assessment: Identify potential risks (technical, financial, legal) throughout the bid process and work with internal teams to effectively mitigate these risks.

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Primary Responsibility 5: Regulatory compliance: Ensure all bids comply with relevant regulations, standards, and client requirements. Stay informed of regulatory changes and incorporate them into bid submissions.

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Primary Responsibility 7: Post-submission engagement: Organise debriefing sessions with clients and intermediaries after bid submissions to gather feedback and use this information to improve future bid submissions.

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Additional Responsibilities:

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Participate in business development activities e.g. conferences, events, seminars when required

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Participate in marketing activities e.g. production of brochures, reports and social media posts when required.

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Undertake any other reasonable tasks as required by the Head of Bids and Board of Directors

Person Specification:

Education: Degree required, ideally in a writing-based subject.

Experience:

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Min 2 years’ experience in bid management ideally within the construction and social housing maintenance sectors.

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Understanding of the social housing sector, including procurement processes, government policies, key stakeholders (e.g., housing associations, local authorities), and industry trends.

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Understanding of the specific challenges and opportunities in social housing maintenance, including sustainability, community impact, and social value.

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Strong time management skills.

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The ability to identify challenges within the bidding process and develop innovative solutions to address them.

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Strong negotiation skills, with experience in managing stakeholder relationships at all levels.

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Skills: Exceptional written and verbal communication skills, with the ability to write compelling and persuasive copy

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Strong verbal communication skills to effectively present proposals and negotiate with clients, partners and stakeholders.

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Excellent attention to detail, ensuring quality and accuracy of all bid documents.

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Proactive approach.

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Strong vision to assess long-term market trends and sector opportunities.

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Familiarity with relevant construction standards, regulatory requirements, and project delivery models within the social housing context.

Essential/Desirable Competencies:

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Excellent working knowledge of Indesign and Adobe Acrobat

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Excellent working knowledge of MS office

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Good understanding of AI tools and opportunities for use within bidding